What are the responsibilities and job description for the Sales Administrator position at Kirby-Smith Machinery, Inc. - Dallas, TX?
Who We Are
Kirby-Smith Machinery, Inc. is a leading distributor of heavy equipment and cranes in the central United States. We are at the forefront of today’s construction industry growth and have several exciting job opportunities for talented, energized professionals across the region who want to join our #WeAre1KirbySmith family!
Sales Administrator Benefits
- Above-Average Industry Pay
- Comprehensive Benefits Package (including Medical/Dental/Vision)
- 401K Plan with Company Match
- Generous PTO Package/Paid Holidays
- Short/Long Term Disability
- Growth Opportunities
- Paid Training
- Family-owned and Operated
- Health and Wellness
Sales Administrators Position Purpose
Responsible for assisting the Sales and Marketing department with strategic planning and executing department goals.
Sales Administrator Essential Functions
- Communicates and supports the Kirby Smith vision and core values of One Mission, One Team, One Plan, One Goal
- Documents, organizes, and files all sales and rental quotes
- Tracks and reports on sales activities
- Processes and files sales orders and related paperwork
- Documents sales territory plans and goals
- Enters call reports in NDS and pull weekly NDS reports
- Prepares pricing and payoff worksheets
- Copies, files, and maintains weekly prospect lists and quote logs
- Assists in contract administration
- Drafts or assists with preparing and reviewing proposals, quotes, and documentation
- Orders, files, and maintains literature files
- Assists marketing team with internal CRM system
- Assists Sales and Marketing with strategic planning and execution as directed
- Arranges meetings as directed; this includes but is not limited to the meeting venue, catering, seating, materials preparation, and audiovisual
- Ensures consistent and reliable on-site attendance
- Performs other job-related duties as needed
Sales Administrator Qualifications
- Five (5) years of recent experience as a sales administrator or in an inside sales position
- High School Diploma or Equivalent
- Proficient with Microsoft Word, Excel, and Outlook; knowledge of NDS software a plus
- Demonstrated experience in working with various types of vendors and price list management
- Strong financial analysis skills - margins, profits, calculations
- Effective communication skills and excellent customer service skills
- Adept at organizing, planning, and task completion to manage a high volume of department paperwork
Sales Administrator Physical Requirements
- Pushing/Pulling/Lifting/Carrying up to 20 pounds without assistance
- Physical ability to squat, twist, turn, bend, stoop, climb, and reach overhead
- Sit for long periods
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
