What are the responsibilities and job description for the Executive Assistant position at Kitchen Refresh by Value Add Services?
Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional clerical skills and a strong ability to manage multiple tasks efficiently. This role requires a professional demeanor, excellent phone etiquette, and the capacity to handle sensitive information with discretion. The Executive Assistant will play a crucial role in ensuring smooth operations within the office and facilitating effective communication across departments.
Responsibilities
- Using HubSpot, manage executive calendars, scheduling appointments and meetings while ensuring optimal time management.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Prepare and organize documents for meetings, including agendas and presentations.
- Assist in event planning and coordination for company functions and meetings.
- Maintain organized filing systems for both physical and electronic documents.
- Provide clerical support such as data entry, document preparation, and correspondence management.
- Serve as a point of contact for internal and external communications, demonstrating excellent customer service skills.
- Support project coordination efforts by tracking progress and deadlines for various initiatives.
Requirements
- Proven experience as an Executive Assistant or in other administrative roles.
- Proficiency in Hubspot, Google Suite and Outlook Calendar for effective scheduling and communication.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent phone etiquette with strong verbal and written communication skills.
- Experience in event planning is preferred but not required.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Strong attention to detail with a commitment to producing high-quality work.
- A proactive approach to problem-solving with strong decision-making capabilities.
If you are an enthusiastic individual who thrives in a fast-paced environment and is looking to contribute to the success of our executive team, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $20.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Rochester, MN 55902 (Required)
Ability to Relocate:
- Rochester, MN 55902: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $30