What are the responsibilities and job description for the Administrative and Accounting Specialist position at Kitchen Tune-Up Grand Rapids Forest Hills?
Kitchen Tune-Up is seeking an Administrative Assistant to greet customers in our showroom. This valued team member handles all correspondence, billing, filing, and support duties for our busy team of kitchen remodelers.
Duties and Responsibilities:
- Coordinates walk-in leads and disperses the leads as required.
- Types purchase orders from purchase requisitions and submits them to the franchisee/sales manager for final approval for payment.
- Maintains a payable processing system, matching vendor invoices with purchase orders, codes each invoice, and submits them to the franchisee/sales manager for final approval for payment.
- Audits cabinet acknowledgements against the designer’s layout and pricing to check for errors and ensures that the production date given corresponds with the time frame required for installation.
- Maintains central job filing system.
- Performs job invoicing and statement mailings on a computer system.
- Closes out job files balancing contract price with monies received and establishes job gross profit for sales commission processing.
- Types all necessary credit memos, debit memos, and return authorizations for franchisee/sales manager’s signature and maintain appropriate logs.
- Coordinates and mails thank you cards as jobs are closed.
- Prepares sales commission reports for the franchisee/sales manager’s review and submits it for payment.
- Enters and maintains all leads in the computer mailing list program.
- Types all letters and internal memos.
- Prepares all credit card receipts for deposit.
- Maintains adequate levels of literature inventory and keeps literature holders stocked.
- Prepares monthly traffic report and submits it to the franchisee/sales manager.
- Prepares monthly sales performance report.
- Contacts builder accounts that exceed the new 30 terms by day 35 as a payment reminder. If the payment is not received by day 40, the franchisee/sales manager is notified
- Helps host seminars, sales events or training programs as needed.
- Performs any other duties as required.
Our Expectations of You:
- Personally disciplined, self-motivated, driven
- Organized in thought and action
- Able to stay focused on a task through completion
- Exhibit a strong work ethic
- Optimistic, enthusiastic, and friendly
- Curious to learn a new industry at a deep level
- Excellent written and verbal communication skills
- Proficient in MS outlook & Excel
- Must have a valid driver's license
- Must have a clear criminal background and will be subjected to zero-tolerance drug policy.
Why Work for Kitchen Tune-Up
- Rapid growth in the market
- Growth opportunities available.
- We are a high quality company with an excellent reputation. You will be helping bring to life custom projects in some of the nicest areas of our community.
- Training and support tools provided.
- Ongoing training and coaching provided.
Salary : $17 - $22
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