What are the responsibilities and job description for the Human Resources District Manager position at Kitsap Public Health District?
JOB
District Manager - Human Resources Our Role: Want to do meaningful work that has a real impact in our community? Come join our team-oriented, family-friendly organization of over 125 talented professionals. We work hard every day to keep Kitsap County healthy and safe. Definition: Under the direction of the Administrator and within agency policies, the Human Resources District Manager oversees the Human Resources Program ensuring its effectiveness across the Health District. This role requires strong leadership skills, professional expertise, and technical knowledge in human resources and risk management. The incumbent performs professional duties involving employee recruitment, selection, testing, retention, classification analysis, compensation and benefits administration, and safety and risk management. The incumbent advises directors, managers, supervisors, and staff regarding personnel and risk management programs, rules, regulations, and policies, and resolves grievance issues. The incumbent exercises direct supervision of Human Resources staff. Individuals in this position are expected to operate with initiative, discretion, and independent judgment in the performance of duties based on extensive knowledge of Health District policies, procedures, and operations.The Human Resources District Manager is accessible to employees at all levels within the Health District. The Human Resources District Manager is occasionally involved in highly sensitive and emotional interpersonal interactions requiring skill in gaining trust and confidence from others.Scope of Responsibilities: District Manager incumbents plan, organize and manage diverse, multiple programs or a single program which impacts overall District operations and/or requires a high degree of professional and technical knowledge. Incumbents direct program design and policy development, and duties require related professional expertise, knowledge of managerial principles, and acquired management experience. Duties require advanced expertise in broadly evaluating options, presenting plans, and uniting others in support of programs critical to the goals and objectives to ensure the District's success. Incumbents make professional and technical decisions, exercising considerable independence in decision making on complex and significant issues which extend beyond the scope of the assigned program(s). Incumbents receive managerial direction with assignments in terms of broad practice, precedents, policies, and goals. Work requires considerable judgment, initiative, creativity, and/or ingenuity in areas where there may be little previous example. Work requires the ability to plan and perform involved or technical work presenting new or regularly changing problems, work from broad instruction, and deal with complex factors not easily evaluated.Distinguishing Characteristics: The District Manager classification is distinguished from Program Manager by having greater complexity, broader scope, and higher overall organizational impact on operations and essential business functions. The impact of decision-making authority of complex and significant issues generally extends beyond the scope of the assigned program(s) and have significant impacts on the ability of the agency to maintain daily operations. The District Manager classification is distinguished from the Division Director and Assistant Division Director by the absence of responsibility for an entire division including the multiple programs within it. Placement at the District Manager classification will be consistent with the average comparable salary for the labor market in accordance with the Kitsap Public Health Board's Compensation Policy. The ideal candidate is a dedicated public health professional who has passion for public health, enjoys working with others, and who brings humility and initiative to their work. Hours: 40 hours per week – 100% FTE, requires occasional evening and weekend hours. Status: Regular - Permanent full-time position. Benefits: The district offers a comprehensive health benefit plan which includes medical, dental, and life coverages, including several voluntary plan selections through The Standard, Aflac, and Met Life. The district provides medical and dental coverage contributing percentages of the average medical and dental insurance premium costs for full time employees as follows: Employee @ 100%, Employee & Spouse @ 90%, Employee & Child(ren) @ 90%, and Full Family @ 85%. Benefits include generous paid time off, and twelve paid holidays per year. Employees participate in the Public Employees Retirement System (PERS), a defined benefit retirement plan managed by the Washington State Department of Retirement Systems and Social Security. Several deferred compensation retirement savings plans are also offered. Other: This position requires in-person interactions with staff and members of the public. Please Note: This recruitment is open until filled. Applications will be reviewed upon receipt.
EXAMPLE OF DUTIES
Manages all human resource programs, staffing, activities, and functions. Manage the activities of human resource staff including hiring, training, coaching, performance evaluations and disciplinary actions. Provides guidance to the Administrator on complex business administration and risk management issues. Manages the development, implementation, communication, and understanding of human resources goals, objectives, policies, priorities, and systems. Ensures consistent interpretation and application of laws, rules, policies and procedures. Fosters employee trust and positive employee relations.Performs mediation and conflict resolution services for managers and employees; manages investigations, grievances, EEO complaints; approve reports and recommendations; resolves issues. Coordinates and performs a variety of professional human resources duties including personnel recruitment, testing, selection, and retention. Reviews, recommends, and interprets personnel laws, rules, and regulations, policies and procedures. Ensures compliance with regulatory agencies; participates in the development, modification and implementation of district policies and procedures. Administers and maintains the employee classification and compensation plan, involving the preparation of position descriptions, job analyses, and classification studies and recommends pay adjustments in accordance with District policies and union agreements.Conducts or directs research and analysis of salary data and makes recommendations on wage and salary information; designs, conducts, or directs salary surveys and compensation studies and analyzes compensation data; and provides information to other agencies and jurisdictions. Evaluate the effectiveness of existing policies, processes and strategies to facilitate and improve Human Resource operations; direct the preparation and implementation of long-range planning activities.Ensures managers are informed and trained on HR topics such as performance evaluation, personnel documentation etc.Administers the employee benefits programs, researches, and recommends appropriate changes to these programs, and plans and implements employee benefits fair events.Provides support and guidance to directors, managers, and other supervisory staff regarding personnel policies and procedures, conflict identification and resolution, training, disciplinary actions, and other sensitive personnel issues; and responds to human resources related questions from staff.Manages the evaluation and training of staff and ensures that the evaluation activities maximize the employee’s ability to succeed; ensures that evaluation and training occur in a timely manner. Monitors the performance evaluation program and revises as necessary. Plans and implements employee recognition programs.Investigates or provides consultation to investigators of complaints of harassment or violations of the District’s policies or ethics standards.Researches and assesses the impact of new legislation, case law, and regulations, and recommends and implements changes in personnel policies/procedures as needed. Participates in labor relations activities; provides research and analysis in support of negotiations; administers and interprets labor law and collective bargaining agreements; provides recommendations as applicable to the appropriate subject matter; coordinates meetings for, and participates as a member of, the District’s labor-management (conference) committee; develops and maintains mutually trusting and collaborative labor and management relations.Administers federal and state regulations including the Fair Labor Standards Act, ADA, OSHA/WISHA, and the Family and Medical Leave Act, and provides expertise in issues related to ADA and EEOC compliance. Maintains District’s Personnel Manual, revising and updating as appropriate.Coordinates and ensures the completion of new employee orientations and conducts or supervises the conduct of new employee administrative orientations.Maintains master personnel files and related confidential files such as workers’ compensation and medical files; develops and implements control systems for personnel practices.Manage human resources budget, authorize and monitor expenses, forecast personnel requirements, authorize purchases within allocated budget.Stays abreast of new trends and innovations in the field of human resource management. Performs special projects to upgrade/enhance human resource systems and policies.Proactively manages workers compensation claims and coordinates modified duty assignments and return to work dates for injured workers.Oversees the District’s Safety Committee. Receives, reviews, and processes all of the District’s incident reports according to District’s procedures and recommends preventive actions as needed to address incidents, injuries, accidents, and losses, as required. Completes and maintains all required Washington Department of Labor and Industry reporting/records, and reports.In coordination with the Executive Leadership Team, the Management Team, and the District’s Safety Committee develops safety policies and procedures making recommendations for policy/procedural changes as appropriate and ensures compliance with OSHA/WISHA regulations.Monitors claims and lawsuits against the District and acts as liaison between the District and its insurance carrier and/or legal counsel as assigned. Assists in claims settlement as requested.Researches and assesses the impact of new legislation, case law, and regulations, and recommends and implements changes in risk management policies and procedures as needed. Attends and participates in professional group meetings, stays abreast of new trends and innovations in the field of risk management. Accurately completes and approves electronic timecards on a weekly basis.Models a Lean Six Sigma organizational culture that promotes the practice of respect for people, openness, trust, safety, transparency, collaborative problem solving, managing with data, the pursuit of incremental continuous quality improvement and assurance.Demonstrates cultural humility and embeds health equity into all aspects of assigned work and associate interactions.Establishes and maintains cooperative, effective working relationships with coworkers, other District employees, and the general public using principles of good customer service.Reports for scheduled work with regular, reliable, and punctual attendance. Responds to public health emergencies as required by the District.Performs other duties as assigned. WORK ENVIRONMENT & PHYSICAL DEMANDSWork is performed primarily indoors in an office setting or telework remote location. Occasional travel to meeting, trainings, and conferences is required. Requires the ability to communicate with others orally, face to face and by telephone. Requires manual and finger dexterity and hand-eye-arm coordination to write and to operate computers and a variety of general office equipment. Requires mobility to accomplish other desktop work, retrieve files, and to move to various District locations. Requires visual acuity to read computer screens, printed materials, and detailed information. Essential duties may involve occasional kneeling, squatting, crouching, stooping, crawling, standing, bending, climbing (to stack, store or retrieve supplies or various office equipment). May be required to work a varying schedule which includes evenings and weekends. Requires the ability to alternatively sit and stand for sustained periods of time to deliver presentations.May be exposed to individuals who are upset, angry, agitated and sometimes hostile, requiring the use of conflict management and coping skills. Frequently required to perform work in confidence and under pressure for deadlines, and to maintain professional composure and tact, patience, and courtesy at all times. The environment is dynamic and constantly changing, resulting in continually re-evaluating and shifting priorities.Requires the ability to lift and/or carry objects and materials weighing up to twenty pounds. May be required to stay at or return to work during public health incidents and/or emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency.
SUPPLEMENTAL INFORMATION
Performance of job duties requires driving on an occasional basis, a valid Washington State driver license, and proof of appropriate auto insurance. Use of a personal vehicle is required when a District fleet vehicle is not available for use. For additional information and to complete the required electronic application, please visit the Careers section of our website at kitsappublichealth.org or go to GovernmentJobs.com.
District Manager - Human Resources Our Role: Want to do meaningful work that has a real impact in our community? Come join our team-oriented, family-friendly organization of over 125 talented professionals. We work hard every day to keep Kitsap County healthy and safe. Definition: Under the direction of the Administrator and within agency policies, the Human Resources District Manager oversees the Human Resources Program ensuring its effectiveness across the Health District. This role requires strong leadership skills, professional expertise, and technical knowledge in human resources and risk management. The incumbent performs professional duties involving employee recruitment, selection, testing, retention, classification analysis, compensation and benefits administration, and safety and risk management. The incumbent advises directors, managers, supervisors, and staff regarding personnel and risk management programs, rules, regulations, and policies, and resolves grievance issues. The incumbent exercises direct supervision of Human Resources staff. Individuals in this position are expected to operate with initiative, discretion, and independent judgment in the performance of duties based on extensive knowledge of Health District policies, procedures, and operations.The Human Resources District Manager is accessible to employees at all levels within the Health District. The Human Resources District Manager is occasionally involved in highly sensitive and emotional interpersonal interactions requiring skill in gaining trust and confidence from others.Scope of Responsibilities: District Manager incumbents plan, organize and manage diverse, multiple programs or a single program which impacts overall District operations and/or requires a high degree of professional and technical knowledge. Incumbents direct program design and policy development, and duties require related professional expertise, knowledge of managerial principles, and acquired management experience. Duties require advanced expertise in broadly evaluating options, presenting plans, and uniting others in support of programs critical to the goals and objectives to ensure the District's success. Incumbents make professional and technical decisions, exercising considerable independence in decision making on complex and significant issues which extend beyond the scope of the assigned program(s). Incumbents receive managerial direction with assignments in terms of broad practice, precedents, policies, and goals. Work requires considerable judgment, initiative, creativity, and/or ingenuity in areas where there may be little previous example. Work requires the ability to plan and perform involved or technical work presenting new or regularly changing problems, work from broad instruction, and deal with complex factors not easily evaluated.Distinguishing Characteristics: The District Manager classification is distinguished from Program Manager by having greater complexity, broader scope, and higher overall organizational impact on operations and essential business functions. The impact of decision-making authority of complex and significant issues generally extends beyond the scope of the assigned program(s) and have significant impacts on the ability of the agency to maintain daily operations. The District Manager classification is distinguished from the Division Director and Assistant Division Director by the absence of responsibility for an entire division including the multiple programs within it. Placement at the District Manager classification will be consistent with the average comparable salary for the labor market in accordance with the Kitsap Public Health Board's Compensation Policy. The ideal candidate is a dedicated public health professional who has passion for public health, enjoys working with others, and who brings humility and initiative to their work. Hours: 40 hours per week – 100% FTE, requires occasional evening and weekend hours. Status: Regular - Permanent full-time position. Benefits: The district offers a comprehensive health benefit plan which includes medical, dental, and life coverages, including several voluntary plan selections through The Standard, Aflac, and Met Life. The district provides medical and dental coverage contributing percentages of the average medical and dental insurance premium costs for full time employees as follows: Employee @ 100%, Employee & Spouse @ 90%, Employee & Child(ren) @ 90%, and Full Family @ 85%. Benefits include generous paid time off, and twelve paid holidays per year. Employees participate in the Public Employees Retirement System (PERS), a defined benefit retirement plan managed by the Washington State Department of Retirement Systems and Social Security. Several deferred compensation retirement savings plans are also offered. Other: This position requires in-person interactions with staff and members of the public. Please Note: This recruitment is open until filled. Applications will be reviewed upon receipt.
EXAMPLE OF DUTIES
Manages all human resource programs, staffing, activities, and functions. Manage the activities of human resource staff including hiring, training, coaching, performance evaluations and disciplinary actions. Provides guidance to the Administrator on complex business administration and risk management issues. Manages the development, implementation, communication, and understanding of human resources goals, objectives, policies, priorities, and systems. Ensures consistent interpretation and application of laws, rules, policies and procedures. Fosters employee trust and positive employee relations.Performs mediation and conflict resolution services for managers and employees; manages investigations, grievances, EEO complaints; approve reports and recommendations; resolves issues. Coordinates and performs a variety of professional human resources duties including personnel recruitment, testing, selection, and retention. Reviews, recommends, and interprets personnel laws, rules, and regulations, policies and procedures. Ensures compliance with regulatory agencies; participates in the development, modification and implementation of district policies and procedures. Administers and maintains the employee classification and compensation plan, involving the preparation of position descriptions, job analyses, and classification studies and recommends pay adjustments in accordance with District policies and union agreements.Conducts or directs research and analysis of salary data and makes recommendations on wage and salary information; designs, conducts, or directs salary surveys and compensation studies and analyzes compensation data; and provides information to other agencies and jurisdictions. Evaluate the effectiveness of existing policies, processes and strategies to facilitate and improve Human Resource operations; direct the preparation and implementation of long-range planning activities.Ensures managers are informed and trained on HR topics such as performance evaluation, personnel documentation etc.Administers the employee benefits programs, researches, and recommends appropriate changes to these programs, and plans and implements employee benefits fair events.Provides support and guidance to directors, managers, and other supervisory staff regarding personnel policies and procedures, conflict identification and resolution, training, disciplinary actions, and other sensitive personnel issues; and responds to human resources related questions from staff.Manages the evaluation and training of staff and ensures that the evaluation activities maximize the employee’s ability to succeed; ensures that evaluation and training occur in a timely manner. Monitors the performance evaluation program and revises as necessary. Plans and implements employee recognition programs.Investigates or provides consultation to investigators of complaints of harassment or violations of the District’s policies or ethics standards.Researches and assesses the impact of new legislation, case law, and regulations, and recommends and implements changes in personnel policies/procedures as needed. Participates in labor relations activities; provides research and analysis in support of negotiations; administers and interprets labor law and collective bargaining agreements; provides recommendations as applicable to the appropriate subject matter; coordinates meetings for, and participates as a member of, the District’s labor-management (conference) committee; develops and maintains mutually trusting and collaborative labor and management relations.Administers federal and state regulations including the Fair Labor Standards Act, ADA, OSHA/WISHA, and the Family and Medical Leave Act, and provides expertise in issues related to ADA and EEOC compliance. Maintains District’s Personnel Manual, revising and updating as appropriate.Coordinates and ensures the completion of new employee orientations and conducts or supervises the conduct of new employee administrative orientations.Maintains master personnel files and related confidential files such as workers’ compensation and medical files; develops and implements control systems for personnel practices.Manage human resources budget, authorize and monitor expenses, forecast personnel requirements, authorize purchases within allocated budget.Stays abreast of new trends and innovations in the field of human resource management. Performs special projects to upgrade/enhance human resource systems and policies.Proactively manages workers compensation claims and coordinates modified duty assignments and return to work dates for injured workers.Oversees the District’s Safety Committee. Receives, reviews, and processes all of the District’s incident reports according to District’s procedures and recommends preventive actions as needed to address incidents, injuries, accidents, and losses, as required. Completes and maintains all required Washington Department of Labor and Industry reporting/records, and reports.In coordination with the Executive Leadership Team, the Management Team, and the District’s Safety Committee develops safety policies and procedures making recommendations for policy/procedural changes as appropriate and ensures compliance with OSHA/WISHA regulations.Monitors claims and lawsuits against the District and acts as liaison between the District and its insurance carrier and/or legal counsel as assigned. Assists in claims settlement as requested.Researches and assesses the impact of new legislation, case law, and regulations, and recommends and implements changes in risk management policies and procedures as needed. Attends and participates in professional group meetings, stays abreast of new trends and innovations in the field of risk management. Accurately completes and approves electronic timecards on a weekly basis.Models a Lean Six Sigma organizational culture that promotes the practice of respect for people, openness, trust, safety, transparency, collaborative problem solving, managing with data, the pursuit of incremental continuous quality improvement and assurance.Demonstrates cultural humility and embeds health equity into all aspects of assigned work and associate interactions.Establishes and maintains cooperative, effective working relationships with coworkers, other District employees, and the general public using principles of good customer service.Reports for scheduled work with regular, reliable, and punctual attendance. Responds to public health emergencies as required by the District.Performs other duties as assigned. WORK ENVIRONMENT & PHYSICAL DEMANDSWork is performed primarily indoors in an office setting or telework remote location. Occasional travel to meeting, trainings, and conferences is required. Requires the ability to communicate with others orally, face to face and by telephone. Requires manual and finger dexterity and hand-eye-arm coordination to write and to operate computers and a variety of general office equipment. Requires mobility to accomplish other desktop work, retrieve files, and to move to various District locations. Requires visual acuity to read computer screens, printed materials, and detailed information. Essential duties may involve occasional kneeling, squatting, crouching, stooping, crawling, standing, bending, climbing (to stack, store or retrieve supplies or various office equipment). May be required to work a varying schedule which includes evenings and weekends. Requires the ability to alternatively sit and stand for sustained periods of time to deliver presentations.May be exposed to individuals who are upset, angry, agitated and sometimes hostile, requiring the use of conflict management and coping skills. Frequently required to perform work in confidence and under pressure for deadlines, and to maintain professional composure and tact, patience, and courtesy at all times. The environment is dynamic and constantly changing, resulting in continually re-evaluating and shifting priorities.Requires the ability to lift and/or carry objects and materials weighing up to twenty pounds. May be required to stay at or return to work during public health incidents and/or emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency.
SUPPLEMENTAL INFORMATION
Performance of job duties requires driving on an occasional basis, a valid Washington State driver license, and proof of appropriate auto insurance. Use of a personal vehicle is required when a District fleet vehicle is not available for use. For additional information and to complete the required electronic application, please visit the Careers section of our website at kitsappublichealth.org or go to GovernmentJobs.com.
