Administrative Assistant

Intro and agency overview: Join our KBBH team and find meaningful work, inspiring colleagues, career growth, competitive compensation, and excellent benefits. Located in beautiful Southern Oregon.

Join an outstanding multi-disciplinary team that promotes work life balance, and is family orientated, with a people first culture.

WHAT IS GREAT ABOUT THIS OPPORTUNITY

Vision: Sharing the power of mental wellbeing

Mission: Providing compassionate care throughout our community

Our community has excellent outdoor activities including, hiking, biking, sailing, kayaking, ziplining, and fishing.

Welcoming community and a great place to raise a family.

Pay Range:

Compensation is based on the level and requirements of the role. Salary within our ranges may also be determined by your education and experience as required by the role, as well as internal equity and alignment with market data. Typically, new team members join at the minimum to mid salary range.

Salary: $16.00 - $19.30 DOE

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 403 (b) Retirement Plan
• Paid Vacation & Wellness Days
• Life Insurance
• Disability Insurance
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Employee Discounts
• Employee Assistance Program (EAP)
• Wellness Program
• Tuition Reimbursement Program

Position Overview: Are you ready to play a vital role in the impactful work our clinical team does every day? We are looking for a highly organized and detail-oriented Administrative Assistant to work directly with our Chief Clinical Officer (CCO). This position offers a unique opportunity to contribute to the success of our clinical staff and enhance the efficiency of our leadership team.

Key Responsibilities:

Meeting Coordination: You’ll take the lead in organizing, preparing, and executing various meetings including:

o Clinical Care Meetings (CCM)

o Directors' Meetings

o Monthly Psych Meetings

o Partner Advisory Board

o Consumer Advisory Board

Agenda & Minutes Creation: Develop meeting agendas, record detailed minutes, and ensure follow-up on action items as necessary.

Presentation Materials: Design and prepare presentation materials that are visually appealing, easy to follow, and impactful for stakeholders.

Operational Support: Coordinate logistics for meetings (location, environment, materials), update call trees, maintain the program guide, and assist with other projects as directed by the executive team.

Documentation & Systems: Maintain and update office systems. You’ll be responsible for compiling and summarizing data from records, emails, and meeting minutes when needed.

Team Support: Assist with scheduling meetings, managing office supplies, coordinating travel, and providing general administrative support for managers and clinical teams.

Skills & Qualifications:

o Effective Communication: You’ll need exceptional verbal and written communication skills to support the clinical team and interact with diverse stakeholders.

o Customer Service Excellence: Strong interpersonal skills to welcome, direct, and support visitors and clients.

o Tech-Savvy: Proficient in Microsoft Office Suite and related tools. Knowledge of GIMP, ticketing systems, and Electronic Health Records (EHR) will set you up for success in this role.

o Organizational Mastery: Ability to juggle multiple tasks, ensure attention to detail, and meet deadlines while working independently.

o Administrative Expertise: A solid understanding of clerical procedures, recordkeeping, filing systems, and office equipment maintenance.

Education and Experience:

o Education: Associate degree required, Bachelor's degree in a related field preferred.

o Experience: Three to five years of experience in an administrative role, preferably supporting clinical or executive teams.

What You’ll Bring:

o A passion for making a positive impact on clinical operations and supporting a dedicated team.

o Strong organizational skills and the ability to adapt to dynamic and shifting work schedules.

o A proactive mindset that seeks continuous improvement and delivers high-quality results.

Why Work With Us?

This is a performance-based role where your contributions directly impact the smooth operation of clinical teams and the success of key meetings that drive our mission forward. Join us and be part of a team that values your work, skills, and dedication. If you're ready to make a meaningful impact while supporting a high-performing clinical team, apply now to become our Administrative Assistant!

Other Considerations: Klamath Basin Behavioral Health celebrates diversity and is committed to creating inclusive and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. or any other basis covered by appropriate law. Our employment decisions are based on qualifications, merit, and agency need.

Compensation details: 16-19.3 Hourly Wage