What are the responsibilities and job description for the Clerical Paraprofessional - 7 hrs. - District Office position at KLAMATH FALLS CITY SCHOOLS?
Rate of Pay: $16.07 per hour
Schedule: 220 Days; 7.0 paid hours per day
PERS Retirement:
The district assumes and pays the 6% average employee contribution to the Oregon PERS system.
Benefits to working at KFCS:
Student loan forgiveness for those who qualify.
District-supported child care is available.
Klamath Falls City Schools is seeking candidates who are highly organized, friendly, student-centered, clear communicators, and self-starters to be the next District Office (D.O.) Receptionist. In addition, this position provides backup to the D.O. departments.
FUNCTION:
Under the direction of the HR director, performs a variety of office duty tasks such as answering the phone, scheduling appointments, photocopying, filing, opening and distributing mail, and other duties necessary to ensure the smooth operation of the District Office. Establishes and maintains a positive and effective working relationship with all District staff and the public. Welcomes visitors to the District Office, and supports the DO Departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- This position will be the main point of contact and will answer the District Office's main telephone line and provide information to the public.
- Maintains D.O. weekly events monitor.
- Responds to inquiries or route calls to the appropriate person/department.
- Greets and checks in all District Office visitors, ascertains the nature of the business and directs visitors to the appropriate person/department.
- Oversees the D.O. mailroom, including postage machine.
- Receives, maintains records, and distributes mail and packages for the District Office, including orders from the Warehouse.
- Monitors shredding containers.
- Manages and oversees all D.O. conference room reservations utilizing ML scheduler.
- Makes decisions independently in accordance with established policy.
- Develops positive working relationships with students, staff, families, and visitors.
- Possesses and exhibits an upbeat positive attitude.
- Operates office machines.
- Assists customers.
- Assists parents with completing transfer paperwork.
- Provides backup to all D.O. departments as needed.
- Assists with the volunteer process.
- Assists departments with filing.
- Keeps staff information confidential.
- Prepares letters, reports, graphs,charts, presentations as instructed.
- Assists with event planning and travel by department as needed.
- Support the Human Resources Department and provide backup.
- Other duties as assigned.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to satisfactorily perform each duty.
EDUCATION AND/OR EXPERIENCE:
High School Diploma or General Education Degree (GED) plus three (3) years of secretarial, office management, and/or Human Resources experience.
Experience in the use of Raptor, Excel, Google Products, ML Scheduler preferred.
PRE-EMPLOYMENT REQUIREMENTS:
Employment for this position is contingent on clearance of the following:
__X__ Background Investigation
The district prohibits discrimination and harassment on any basis protected by law, including but not limited to, an individual’s perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans’ status, or because of the perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans’ status of any other persons with whom the individual associates.
Salary : $16
