Document Specialist/Technical Writer Job at KLC Inc in Tallahassee

Job Description

Job Description

KLC Consulting, Inc.

Requirement for : Documentation Specialist / Technical Writer, Intermediate - Tallahassee, FL

Contact :                      Maggie Manning : 850-270-9732, MManning@klcinc.us

Client :                         Florida Department of Corrections, OIT, Carlton Building, 501 South Calhoun Street, Tallahassee, FL

Due Date :                    January 29, 2025 by 11am EST

Term                          February 7, 2025 - June 30, 2025 (808 hours) with a possible one (1) year renewal term

Location : The work will be conducted on-site with the Department's OIT in the Carlton  Building at 501 South Calhoun Street, Tallahassee, Florida.

The Department's OIT is seeking the services of an experienced Documentation Specialist / Technical Writer under the working title Technical Writer.

Scope of Work / Job Characteristics : The Documentation Specialist will serve as the principal line of communication for the project team. The duties and responsibilities of this position are as follows :

• Responsible for the creation and maintenance of IT documentation;
• Translate technical or complicated information into clear, concise documents for various audiences;
• Work with the Development Quality Assurance and Technical Support teams to produce technical publications, including instructional materials, technical manuals, and product documentation for use by both IT and the business community;
• Review, critique, and edit documentation, including design documents, programmer notes, and system overviews;
• Interview subject matter experts and technical staff to collect information, prepare written text, and coordinate layout and material organization;
• Research information such as drawings, design reports, equipment, and test specifications to fill any gaps;
• Lead or assist in business requirement gathering sessions Joint Application Development (JAD);
• Work closely with customers, stakeholders, and IT software developers to document business requirements;
• Develop As-Is, To-Be, and other required business analysis documentation;
• Develop and lead the implementation of business process improvement recommendations;
• Maintain all project artifacts in accordance with Program Management Office (PMO) standards and other documentation as needed to ensure compliance with Chapter 60GG-1, Florida Administrative Code (F.A.C.);
• Responsible for the maintenance of the internal documentation library, providing or coordinating special documentation services, and the oversight of special projects;
• Serve as a liaison with users;
• Follow a standard set of practices that ensure the integrity and quality of project artifacts;
• Manage expectations of diverse stakeholders and provide regular briefings to executives;
• Work independently as part of a larger cross-functional team;

NOTE : This position is designated as “essential staff” and is expected to report for duty when instructed to do so in times of emergency or potential emergency as required by section 33-208.002 (4), Florida Administrative Code (F.A.C.)

NOTE : Any successful Candidate with access to the Department's network is required to complete the Department's Security Awareness Training within 30 calendar days of hire.

NOTE : In addition to the above list, the selected Candidate must successfully complete a Level II Background Check.

Submissions Must Include :

1.     Candidate Resume(s) Include relevant experience, certifications, education, etc. related to the services requested in the Scope of Services

2.     Knowledge, Skills, and Abilities Matrix

3.     References

4.     Exhibit E - Resume Self-Certification Form

5.     All selected candidates are required to complete the Department's Security Awareness Training within 30 calendar days of hire.

Must Complete the following Education, Experience, and Skills Matrices

Education

Degree / Date of Graduation

University / School

A bachelor’s or master’s degree from an accredited college or university in Computer Science, Information Systems, or a related field is required.

Equivalent Experience

Years of Experience

Alternatively, four (4) years of equivalent work experience can be substituted for the educational requirement or on a year-for-year basis where applicable.

Certifications

Certification Date

Certification # / Certifier

Certification in Business Analysis from a recognized professional body, such as the International Institute of Business Analysis (IIBA) or the Project Management Institute (PMI);

Preferred - Certifications such as the Certified Business Analysis Professional (CBAP) or the PMI Professional in Business Analysis (PMI-PBA);

Required Experience, Skills and Knowledge

Years of Experience

Skill Level

See Below)

Three (3) or more years of business or technical writing experience and a working knowledge of multiple software and graphics packages;

Five (5) or more years of experience working as an IT Business Analyst using both Agile and Waterfall methodologies;

Demonstrated experience with business and technical requirements analysis, business process modeling or mapping, and methodology development;

Ability to document user stories and write business IT system requirements;

Experience coordinating business users, technical staff, and architects to analyze and define future operation needs based on use case and analysis of alternatives;

In-depth knowledge of business process design and re-engineering;

Ability to coordinate project teams and effectively meet overall objectives;

Experience communicating and working within cross-departmental teams, demonstrating strong collaborative skills;

Excellent computer skills, including Microsoft Word, Visio, PowerPoint, and Excel;

Experience preparing status reports and providing management briefings;

Ability to provide excellent leadership and negotiation skills;

Strong organizational, project management, writing, and editing skills; and

Experience leading and facilitating of meetings and documentation.

Preferred Qualifications

Years of Experience

Skill Level

See Below)

Proficiency in business intelligence tools (e.g., Power BI, Tableau), data analysis software (e.g., Structured Query Language, Python, R, Statistical Analysis System), project management software (e.g., MS Projects, JIRA Software, Trello), and databases and Enterprise Resource Planning (ERP) systems;

Familiarity with software development lifecycle (SDLC) methodologies, such as Agile, Scrum, or Waterfall;

Experience working on state or federal government projects;

Experience working with technical programming teams;

Ability to take initiative to solve complex problems;

Strong communication skills to effectively communicate with diverse stakeholders;

Knowledge of IT standards and security in a criminal justice environment;

Positive team player with a high-energy level and diligent work ethic;

Ability to meet or exceed deadlines, thrive in a fast-paced environment; and

Experience organizing and prioritizing activities.

Skill Level Definitions

Skill Level

Explanation

Extensive

Extensive experience, able to mentor

Strong

Substantial experience, fully conversant

Proficient

Good experience, conversant

Minimal

Limited experience, basic knowledge and use

Training

Training, exposure only

None

No exposure

References : Reference 1

Reference contact’s name

Organization name

Job title held by the candidate while employed or contracted

Direct telephone number

Email address

Reference 2

Reference contact’s name

Organization name

Job title held by the candidate while employed or contracted

Direct telephone number

Email address

Reference 3

Reference contact’s name

Organization name

Job title held by the candidate while employed or contracted

Direct telephone number

Email address