HR ADMINISTRATIVE ASSISTANT

Who We Are

At KLS Martin, we offer a unique opportunity to contribute to the success of a dynamic and thriving company whose products are used daily across the world to help surgical patients.

The KLS Martin Group is a worldwide leader in creating surgical solutions for the craniomaxillofacial and cardiothoracic fields. Surgical innovation is our passion, and we are constantly working with surgeons to improve surgical care for their patients. Our product portfolio includes titanium and resorbable implants for reconstruction, innovative distraction devices to stimulate bone lengthening, over 4,000 surgical instruments, and other surgical products designed specifically for CMF and cardiothoracic surgeons.

KLS Martin is an innovative leader in the treatment of CMF deformities and trauma cases. We use Individual Patient Solutions (IPS) by using our proprietary IPS products where CT scans are used to custom design implants that are created specifically for that individual patient. This technology allows our surgeons to provide the best-in-class treatment for their patients.

KLS Martin Guiding Principles

• Established, Privately Held Business Group Responsive to customers, not shareholders. KLS Martin has manufactured medical products since 1896, and we have sold our products in the United States under the KLS name since 1993. We have always been, and always will be, privately owned.
• Patient Focus We design products with the patient in mind CMF, Thoracic & Hand
• Product to Table Integrated planning, design, manufacturing and distribution process
• Educational Partner Our primary focus for support is on education
• Inventory Alliance Inventory management is critical to patient treatment/outcome
• Surgical Innovation is Our Passion More than just a tagline

What We Offer

• We provide full-time employees with a competitive benefits package, including paid parental leave
• In-house training and professional development opportunities
• A culture of creativity and innovation by drawing on diverse perspectives and ideas to drive surgical innovation

Job Summary

The HR Administrative Assistant is responsible for providing administrative support to the Human Resources department by assisting with recruitment, employee records management, benefits administration, and other HR-related tasks. This role requires excellent organizational skills, attention to detail, and the ability to maintain confidentiality.

Essential Functions, Duties, and Responsibilities

Recruitment Support:

• Assist with creation of offer letters.
• Coordinate interview schedules and assist in communication with candidates.
• Prepare interview materials and ensure the timely onboarding of new hires.

Employee Records Management:

• Maintain and update employee files (both electronic and paper-based).
• Ensure compliance with legal and organizational requirements for record-keeping.
• Assist in preparing employment contracts, change of status forms, and other HR documents.

Benefits Administration:

• Assist with benefits enrollment and changes for employees.
• Respond to employee inquiries regarding benefits programs.
• Maintain records of employee benefits and eligibility.
• Own the invoice/billing process to ensure payment are made on time and are accurate.

HR Reporting:

• Create and generate reports based on departmental or organizational requirements.
• Ensure data accuracy and consistency in reports by cross-checking data against source systems.
• Prepare and publish company organizational charts.
• Assist in gathering data for HR audits.

Training and Development:

• Help coordinate training sessions and workshops for employees.
• Assist with tracking employee training programs and certifications.

General Administrative Support:

• Answer and direct HR-related inquiries from employees and external candidates.
• Assist in organizing HR-related meetings, events, and employee activities.
• Ensure HR office supplies are stocked and organized.

Compliance and Policy Adherence:

• Help ensure company policies and procedures are followed.
• Assist with compliance to labor laws and regulations.

Educational and Experience Requirements

• High school diploma required, Associates or Bachelors degree in Human Resources or a related field preferred.
• Previous administrative experience in an HR or office environment preferred.

Knowledge, Skills, and Abilities

• Strong organizational skills and attention to detail.
• Excellent communication skills (written and verbal).
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Strong multitasking and time management abilities.
• Basic understanding of HR principles, employment law, and best practices.

Skill Requirements

• Typing/computer keyboard
• Utilize computer software (specified above)
• Retrieve and compile information
• Maintain records/logs
• Verify data and information
• Organize and prioritize information/tasks
• Operate office equipment
• Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs)
• Verbal communication
• Written communication
• Research, analyze and interpret information
• Investigate, evaluate, recommend action
• Basic mathematical concepts (e.g. add, subtract)
• Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics)

Physical Requirements

• Sitting for extended periods
• Extended periods viewing computer screen
• Walking
• Reading
• Speaking
• Hear/Listen
• Maintain regular, punctual attendance
• Repetitive Motions
• Pushing/Pulling
• Bending/Stooping
• Reaching/Grasping
• Writing

Hazards

• Normal office environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

KLS Martin is a drug-free employer