What are the responsibilities and job description for the Office Administrator position at KMA Human Resources Consulting?
Richard P Waltz Plumbing and Heating / Office Administrator / Portland, Maine
Richard P Waltz Plumbing and Heating is seeking an Office Administrator to be based in the Portland, ME office.
\n- Experience in small business office environments
- Strong bookeeping experience
- Highly proficient with 5 years experiencein Quickbooks
- Highly proficient with 3 years experience with Excel, ADP
- 3 years A/R and A/P experience
- Experience with administering HR administration/data entry
- Customer service
- Team player willing to assist across departments to support employees and customers in the office and in the field
- Ability to commute to Portland, ME on Monday through Friday 8:00-4:30
- $65,000-75,000/annually
- PTO accrual after 6 months of employment
- Retirement up to 4% match
- Medical, Dental, Vision
- Flexible Spending
- Conduct A/R and A/P management of Quickbooks, run credit card payments
- Fund payroll, HSA accounts, monthly petty cash reconciliations
- Answer phones, write up work orders, assist with dispatch and customer service, investigate customer inquiries
- Manage insurance renewals,business and auto
- Responsible for scheduling of vehicle maintenance, repairs, registration and insurance
- HR data entry: new hire onboarding, benefits enrollments, 401k enrollments, garnishments, payroll, obtaining security access for new hires, employee injury and workers comp reporting, processing terminations
- Conduct collections, place accounts with collections agency, and assist Operations Manager with filing small claims suits
- Tracking of employee allowances
- Conduct end of year audit and reporting
- Backup and assist across departments to support daily business operations in office and field
Richard P Waltz is a third-generation family owned and operated Maine plumbing and heating company. For over 86 years, the Company has been an industry leader in the plumbing, heating, ventilation, air conditioning and remodeling business. As a family owned and operated 3rd Generation business, they specialize in trenchless technologies for sewer and waterline replacement, main line video inspection, septic pumping and pump station maintenance.
KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.
Salary : $65,000 - $75,000
