Program Administrator

Program Administrator

Company Overview:

KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation’s security and well-being.

KMS is a 2024 winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, we received Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work-Life Flexibility.

Position Summary / Objective:

KMS Solutions, LLC is seeking an outgoing, proactive, and highly motivated individual to serve as a Program Administrator at our location in Middletown, RI. The ideal candidate will provide high-level administrative support and contribute to the efficient operation of the office by coordinating administrative projects and office activities.

Essential functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Assist the Northeast Region contract Program Managers with compiling and editing monthly reports, metrics, contract compliance reports, and contract deliverables.
• Develop tracking tools to coordinate the completion of company and contractual training and certification requirements.
• Provide programmatic support including business development capture planning, meeting minutes and action tracking, brief and document development, and corporate and contractual data calls.
• Develop process recommendations for productivity, efficiency, and improvements.
• Provide secretarial and reception support (greet visitors/maintain visitor log and receive/distribute mail and packages).
• Manage company portal website content, files, and links via SharePoint sites.
• Coordinate conferences and support office meetings, visits, and events.
• Support creation and maintenance of Navy base access and computer system accounts.
• Lead procurement and account reconciliation for office and contract-related purchases.

Required education and experience:

• Associate’s degree with 3 years related experience or High School Diploma with 5 years of relevant work experience.
• Experience and proficiency with Microsoft (MS) Teams, MS SharePoint, MS Word, MS Excel, and MS PowerPoint.
• Experience and proficiency with writing and editing reports and other contract deliverables.

Preferred education and experience:

• Bachelor's level degree with related experience.
• Knowledge/experience in the use of MS Project, MS Visio, and/or Power BI.
• Ability to comprehend and extract details from military contracts.

Competencies:

• Must be detail-oriented, extremely organized, and efficient.
• Ability to learn new skills.
• Must be able to communicate effectively (both orally and in writing).
• Excellent people and customer service skills are essential.

Additional eligibility requirements

Work authorization/security clearance requirements:

Able to obtain and maintain a SECRET security clearance.

Other Duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility:

None.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. Excellent listening skills are essential. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 50 lbs.

Position Type/Expected Hours of Work:

The typical workday is eight hours in length. Some flexibility in hours is allowed, with concurrence from the supervisor. Attendance at prescheduled mandatory meetings is required. Must be available during the core work hours as determined by your contract/location and must account for the required number of hours in a pay period to maintain Full-time status.

Telework:

• This position is not authorized for routine telework.

Travel:

• Travel up to 10% between KMS offices may be required.

Benefits and Additional Compensation:

KMS offers a competitive benefits packaging including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus.

AAP/EEO Statement:

KMS Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

KMS Solutions is a drug free workplace.