Construction Assistant Project Manager

Knickerbocker Group is seeking a self-motivated Construction Assistant Project Manager. The Construction Assistant Project Manager is responsible for assisting the Construction Project Manager in the daily management, coordination, and successful completion of day-to-day project tasks to construct the project on time, within budget and according to KG standards. They frequently interact with other project team members, subcontractors, vendors, and clients and are responsible for ensuring that services are being delivered to the highest level to ensure client satisfaction.

Primary duties and responsibilities include, but are not limited to:

Pre-Construction Assistance

• Participate in design meetings to help define project scope, goals, and budget.
• Assist the PM in assembling a skilled construction team and managing vendor/subcontractor relationships.
• Support design review meetings, assess drawings for design and code compliance, and provide feedback to the project team.
• Identify zoning, permitting, and inspection requirements for construction sites.
• Collaborate on material, equipment, and procurement scheduling to optimize project efficiency.
• Draft construction contracts, manage new job set-ups, and develop bid packages.
• Obtain required permits and coordinate subcontractor permitting.

Project Documentation, Coordination, and Communication

• Set up and maintain organized project folders with documents, photos, agreements, change orders, and reports.
• Manage data entry for subcontractor and vendor information in the construction management system.
• Support project schedule creation, monitoring, and communicate changes to project teams.
• Maintain regular communication with vendors, subcontractors, and clients to manage relationships and address questions or concerns.
• Attend and document project meetings with the project team and clients.

Budget, Contract, Permitting, and Safety Management

• Assist in budget development and monitor project costs to ensure budget alignment.
• Issue requisitions and maintain documentation for materials and subcontractors.
• Coordinate the procurement of job-specific materials and manage inventory.
• Work with the PM and Accounting on client billing and budget reports.
• Assist in ensuring safety requirements are met and adhered to on the job site.

Supervisory Responsibilities

• Support the PM in supervising the construction team to ensure quality standards and timelines are met.
• Conduct quality control checks, communicate issues to PM, and oversee corrective actions.
• Provide training to new project coordinators as needed.

Required Qualifications and Experience:

• Bachelor’s Degree in a construction management related field preferred
• Minimum of 5 years of experience in the construction industry, preferably working on high-end residential projects.
• Proficiency in Microsoft Word, Excel and Outlook required; experience with Microsoft Project, Sage/Timberline Accounting, Procore and Revit preferred.
• Strong understanding of construction process and competent in reading and interpreting construction drawings/ sketches/ shop drawings/ specifications/ product data.
• Valid driver’s license
  

Knickerbocker Group is proud to offer a competitive benefits package, including:

• Comprehensive health coverage: Excellent medical, dental, and vision insurance, with the majority of premiums covered by the company.
• Health savings: HSA option available to help you save for medical expenses.
• Retirement planning: 401K plan options with an automatic 3% weekly employer contribution after one year.
• Security for the unexpected: Company-paid life insurance, short-term and long-term disability, plus optional supplemental life insurance.
• Support when needed: Access to our Employee Assistance Program (EAP) for confidential support.
• Ownership opportunities: Be part of our Employee Stock Ownership Program (ESOP).
• Time to recharge: Generous paid time off, holidays, and a comprehensive parental leave policy.
• Invest in your growth: Generous reimbursement for continuing education and professional licensing.
• Pet-friendly perks: Employer-sponsored pet insurance to keep your furry family members covered.
• Flexibility: Enjoy workplace flexibility to support a balanced lifestyle. 

Culture at KG

As a 100% employee-owned company, we value balance—time with family, community involvement, and embracing all that Maine has to offer. Knickerbocker Group has been repeatedly recognized as a Best Place to Work in Maine and as Best Architect and Best Builder by Down East magazine. If you're excited to join a dynamic team working on top-tier residential and commercial projects, this is the place for you!

About Knickerbocker Group

Knickerbocker Group is a 100% employee-owned, award-winning design-build firm specializing in architecture, landscape architecture, interior design, property management, and construction services for custom homes and commercial spaces across Maine. With offices in Boothbay, Portland, and soon Brunswick, we are a passionate team dedicated to creativity and craftsmanship from design to field execution. Our Maine-rooted, nationally recognized work is driven by continuous learning, cross-disciplinary collaboration, and a commitment to refining the design-build process. With nearly 50 years of experience, we deliver top-tier service in a flexible, dynamic, and fun work environment that inspires innovation and impact. 

Knickerbocker Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.