Administrative Assistant / Accounting Clerk

Description

Knight's Companies is seeking an experienced Administrative Assistant to provide clerical support to our Precast plant in Central, SC. This position will greet visitors, process and prepare paperwork for the Accounting department, and provide the highest level of service to our customers.

Job Duties:

• Greet customers and visitors to the office in a friendly and professional manner.
• Answer incoming calls in a friendly and professional manner; take and relay messages as needed.
• Complete administrative tasks in support of the main office:
• Complete purchase order (PO) request forms as needed and submit request. Match tickets to PO requests; send to A/P and file in the appropriate location.
• Enter totals from concrete in Daily Concrete tracker; send to A/P and file in the appropriate location on a daily basis.
• Process sales and shipping tickets; update job progress files and file in the appropriate location when completed.
• Create new job folders for the Sales staff and add new jobs to job progress file.
• Track on-site office supply levels and place orders to main office as needed
• Receive and process tickets for Redi-Mix and Trucking to send to the Main office for processing.
• Assist Plant Manager, HR Manager and Payroll Specialist with personnel needs:
• Provide applications to inquiring applicants.
• Provide pre-employment forms to prospective hires; email to HR Manager along with pertinent hiring information, i.e. – application, resume, starting salary, position, start date, etc.
• Contact drug screen company to schedule pre-employment drug screen.
• Provide new hire paperwork to new employees for completion; email completed forms to HR Manager, and assigned time card number to Payroll Specialist.
• Review employee timecards and reconcile errors in punches with Plant Manager.
• Track requested PTO and other absences; submit to HR Manager and Payroll Specialist.
• Distribute pay checks and pay advices each Friday.
• Contact approved temp services when labor is needed; track temp timecards and email to HR Manager, Payroll Specialist, and temp agencies weekly.
• Accept and process payments from customers in the form of cash or check.
• Provide on-site Notary services for business purposes.
• Ensure that office is kept neat, organized and clean at all times.
• Report and resolve customer issues as they arise.
• Other duties and responsibilities may be required as needed.

Requirements

Minimum Requirements:

• High school diploma or equivalent required; some college preferred.
• One to two years’ experience in a construction / manufacturing office preferred.
• Excellent organization skills.
• Intermediate Microsoft Office skills.
• Multi-line phone experience.
• Strong organizational skills.
• Effective written and verbal communication skills.
• Able to work independently with direction.

Physical Demands:

• Ability to sit, stand, and walk.
• Ability to use of hands repetitively to finger, handle, feel, and/or operate general office equipment.
• Able to lift up to 25 lbs.
• Able to view using close vision, distance vision, and the ability to adjust focus.

Equal Opportunity Employer / Drug Free Workplace