Project Coordinator

Job Position: Project Coordinator

Purpose: Assist the Project Manager and other project team members with communication, coordination, and administrative tasks required to ensure projects are completed to scope specified in customer contract, within budget, and according to schedule.

Responsibilities

• Attend assigned project meetings as required.
• After attending Project Handoff meeting with Preconstruction and Estimating, review contract in detail. Confirm assumptions and observations made previously and extract relevant details from the contract confirming a detailed scope of each phase of the project.
• According to contract scope and schedule, apply for any necessary permits to ensure all work on site is able to begin on time.
• Prepare project cover sheets for assigned projects, ensuring all customer requirements are clearly listed in a chronological order. Track completion of items; recording date completed, actions taken for completion, responsible party, and submission apparatus utilized.
• Create assigned projects in Procore, uploading applicable drawings and documents into for each site.
• Create assigned jobs in Viewpoint, inspect budgets created by Estimating, fixing any missing cost codes.
• Create job book for field personnel to include drawings, personnel rosters, customer benchmarks, permitting, utility Point of Interconnection (POI) form, Bill of Materials (BOM), and Site Safety Plan.
• After coordination with Procurement, Pre-Construction, and Estimating, order all necessary material for each project using best available information based on material lead times and projects schedules. Interpret material take-off completed on estimates, wire schedules, and drawing sets as needed to create and place purchase orders.
• In coordination with Site Coordinators and Construction Managers, confirm delivery of required project materials against purchase orders. Assist Project Manager with ensuring invoices from vendors are being paid against appropriate jobs and cost codes by KE Accounts Payable.
• Procure proper labeling and signs to ensure completion of all customer requirements per drawings.
• Schedule any necessary rental equipment and issue purchase orders required to complete contract scope and provide efficiencies to field personnel. Ensure cost has been properly captured and is within budget.
• Issue necessary sub-contract purchase orders as directed by Project Manager.
• Schedule any required government or Authority Having Jurisdiction (AHJ) inspections for each site.
• Based off observations from customer quality assurance personnel, create punch list items for field personnel to correct and submit corrective actions back to customer through Procore.
• Create and submit change orders in Viewpoint as directed by the Project Manager for each site. Ensure change orders are being charged appropriately based off Project Manager and customer coordination.
• Per direction from the PM, create documentation for any required customer submittals, and communicate requirements to crew.
• Create necessary closeout submittals in Procore according to site contracts.
• Obtain Certificate of Insurance (COI) and W-9 from all first-time subcontractors. Submit items to KE Accounts Payable.
• Communicate broad initial schedule proposals with subcontractors to initiate planning. As scheduling requirements develop, provide subcontractor with contact information for individual field personnel to provide finite scheduling.
• Assist Project Manager with review of job cost activity, ensuring phase codes are populated appropriately.

Physical Requirements

• Must be able to sit, stand, kneel, stoop, walk, and sit for long periods of time
• Must be capable of working in inclement conditions to include extreme hot and cold temperatures.
• Must be physically capable of manually digging & back-filling holes and trenches.
• Must be physically capable of lifting and carrying up to 25 lbs.
• Accessibility: If you need accommodations as part of the employment process, please contact Knobelsdorff Human Resources at 651-923-4970 or via email at HR@KEway.com.

Why Work for Knobelsdorff

In the early 1980s, in a small garage on a plot of family-owned land, Knobelsdorff Enterprises began. At the beginning KE was a small operation, serving local agricultural and industrial facilities. Three decades of hard work, and a commitment to excellence has grown KE into four divisions. Teamwork, and dedication to our core values has expanded our operations nationwide and have grown to surpass 200 employees. We continue to grow, and drive success with the same steadfast dedication, and core values since the start. Join us today!

• We offer our employees a career with plenty of room to grow. We offer customizable training programs, and educational stipends so employees can continue to develop.
• Great benefits with a wide selection of options to choose from. Our benefit package includes a competitive compensation and benefits package, including paid health, dental, life, long-term disability, vacation, and a 401(k)-retirement plan with company match
• We offer an unparalleled culture that allows employees a work/home balance that fits their lifestyle choices. We have paid vacation based on years of service, as well as unpaid vacation to meet your own work/life balance choices.
• We have full time work booked years in advance to offer you sustainable employment.
• For more about our culture visit our careers page at https://www.knobelsdorffenterprises.com/careers

EEO

Knobelsdorff is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

• Equal Opportunity Employer, including disabled and veterans.
• EEO is the Law poster English – Spanish
• EEO is the Law Supplement poster English – Spanish
• Pay Transparency Policy Statement English

Salary : $48,000 - $80,000