HC - Payroll and HR Reprsentative

Why Corbin Health & Rehabilitation Center?

Once hired, you'll be working with an award-winning staff comprised of professionals dedicated to maintaining the highest quality of life for our residents while encouraging the support of family, friends, and community. As such, we’ve been recognized with the following accolades:

• Best of Kentucky in 2018 by the Kentucky Association of Health Care Facilities (KAHCF)
• People's Choice Award for Best Nursing Facility in 2017 & 2018 by the Corbin News Journal

The Rewards!  We believe that positive resident experiences begin with positive employee experiences. That’s why we’re proud to offer:

• Competitive wages
• Comprehensive benefits package to include:
  • Health, Vision, & Dental Insurance
  • 401(k) Retirement Plan with Company Match
  • Company Paid Life Insurance
• Paid Time Off (PTO) 
• Paid Holidays
• Employee celebrations
• Professional recognition
• Career Development Opportunities

Essential Duties & Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily.

• Assist with applicant tracking and hiring process.
• Complete and process new employee paperwork and new employee orientation.
• Ensure employees are offered and enrolled in all benefit programs offered by the facility in a timely manner.
• Maintain accurate employee deductions and pay.
• Answer employee questions concerning payroll, benefits, and human resource issues in a prompt and professional manner.
• Maintain an adequate personnel filing system.
• Maintain and update employee records and forms.
• Ensure all employee information is kept up to date (status changes, terminations, etc.).
• Process payroll and applicable reports.
• Complete timesheet review.
• Track employee raises, bonuses, paid time off, and other required hours reporting (Payroll Based Journal).
• Complete worker’s compensation, OSHA, and employee incident reporting, as assigned.
• Maintain attendance records, warning notices, counseling, and other disciplinary action of employees.
• Track and ensure compliance with all employee leaves of absence (FMLA, worker’s compensation, military, etc.)
• Perform Accounts Payable and other accounting duties as assigned by the administrator.
• Maintain all office equipment and supplies in good working order.
• Assist with general office duties (meal tickets, mail, filing, postage, telephone, greeting visitors, etc.) as assigned.
• Help create an atmosphere of optimism, warmth, and interest for employees, residents, families, and visitors.
• Participate in facility committees and audits as needed.
• Follow the Code of Conduct and ensure compliance with laws and regulations governing this facility’s operations.
• Maintain privacy and confidentiality of all employee and resident information.
• Attend work and report in a timely manner for scheduled shifts.
• Perform other duties as assigned by the supervisor and/or administrator.

Qualifications

The requirements listed below are representative of the knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements below are intended to describe the general requirements for work being performed by employees in this job.  The omission of specific skills does not exclude them from the position if the work is similar, related, or is an essential function of the position.  The following are skills needed to perform, with or without reasonable accommodation, the essential functions of this job. 

• Proficient in the use of Microsoft Office products, the facility’s Human Resources Information System (HRIS), any accounting or accounts payable systems, or other programs or systems that are applicable to the area of assignment.
• Ability to communicate effectively and appropriately with employees, vendors, residents, families, and visitors.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar including the ability to comprehend written sentences and paragraphs in work related documents.
• Ability to manage time and be efficient and effective in the completion of assignments.
• Knowledge of arithmetic and their applications specific to the position.
• Ability to operate standard business equipment: fax, copiers, printers, computers, etc.
• Ability to handle sensitive documents or other confidential information.
• Ability to recognize and respond to the needs of employees and residents.
• Ability to maintain a positive, upbeat, and encouraging attitude toward employees, vendors, residents, families, and visitors.
• Ability to function in the health care team as a resident advocate.
• Must not pose a direct threat to the safety or health of self or others.
• Ability to make prompt and accurate judgments with regard to job duties.
• Ability to give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Physical Demands & Abilities

The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.

• Ability to look at a computer screen for long periods of time.
• Ability to communicate via telephone.
• Ability to sit for long periods of time.
• Manual dexterity that allows for the ability to type, sort documents, file.
• Ability to move boxes of files, office and facility supplies, etc. The objects to lift, carry or move could weigh up to 15 or 20 pounds.
• Ability to listen to and understand information and ideas presented through spoken words and sentences.
• Ability to communicate information and ideas in speaking and writing so others will understand.
• Ability to identify and understand the speech of another person.
• Ability to see details at close range (within a few feet of the observer).
• Ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• Ability to operate standard business equipment such as fax, computer, printer, copier, etc.
• Is subject to exposure to infectious waste, diseases, conditions, etc.
• Must be able to assist with the evacuation of residents.
• Must be able to relate to and work with ill, disabled, elderly, emotionally upset and at times hostile people within the facility.

Other Requirements

• May be required to attend activities outside the facility to stay abreast of new developments, best practices, and statutory and regulatory changes.
• May be required to work evenings, weekends and holidays.
• Pursuant to the Drug Free Workplace Act of 1988, all employees must remain drug free and alcohol free when reporting to work, while at work and while engaged in any work related activities.
• Comply with all Healthcare Act rules and regulations and any related laws and regulations.

NOTE

This document and the statements contained within it are intended to describe the general nature and level of work being performed by the employee assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the employee.

EOE

We are committed to ensure fair and equal treatment for everyone we employ and as such, we are a proud Equal Opportunity Employer. We value diversity and believe employment, training, and promotional opportunities should be available to all persons without regard to race, color, gender (including gender nonconformity, gender identity, status as a transgender individual, and sexual orientation), sex (including pregnancy), age, religion, national origin, ethnicity, physical or mental disability, genetic information, political affiliation, protected veteran status or membership in the armed services, or any other consideration that is protected by applicable federal, state, and local law.