Exec Secretaries and Admin Assistants-17831

Job Description

Exec Secretaries and Admin Assistants - 2024-65

• Minimum Candidate Qualifications:
  
  

The candidate must have a minimum of:

• Two-years’ experience working directly for a person in an executive position as an administrative assistant;
• Eligible to work in New York State
• Job Description and Required Services:
• Must provide high-level administrative support by conducting research, preparing statistical reports;
• Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, schedule meetings and organization/reconciliation of travel for Executives;
• Knowledge of office administration and management; proper grammar, punctuation, and spelling; business communications and ability to take notes is necessary; Maintain office supply inventory;
• Manage confidentiality and proper filing of sensitive matters;
• Answer and manage phone calls; screen and direct calls to the appropriate staff;
• Perform special assignments, studies and routine administrative functions as specifically directed;
• Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response; and
• Perform related duties as required.
  
  

In addition, the candidate must possess and/or have the ability to:

• Work individually and as part of a team.
• Track and manage reporting projects without daily oversight.
• Excellent verbal communication, writing, and interpersonal skills.
• Strong project management skills, including experience managing multiple time-sensitive, complex projects
  
  

simultaneously.

• Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.
• Proficiency with Microsoft 365, including working experience with Excel, WebEx, MS Teams and Zoom.
• Manage various tasks as assigned.
• Experience managing travel and other business expense reimbursement for senior staff including working in the Statewide Financial System (SFS).
  
  

Notes:

• DFS does not provide parking, but the office is accessible by bus.
• Submission Requirements:
  
  

Candidates that meet the mandatory minimum qualifications and are interested in this position must submit the following:

• Cover letter;
• Resume highlighting work experience for a minimum of five years; and
• Proof of Eligibility to work in NYS.
  
  

Company Description

Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.

Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.

We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse

Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse