District Financial Analyst

CLASS TITLE: FINANCIAL ANALYST
BASIC FUNCTION:
Coordinate and communicate with Directors and Principals in the development and
management of Federal, State, and School Site Base managed Budgets; Prepare and
analyze School Site Base certified and classified staffing allocations, manage and prepare
all monthly and quarterly grant reimbursement reports; Review and reconcile all bank
accounts, payroll, and retirement reports. Communicate, assist, and train other finance staff
in the District in the areas of expenditures, receipts, payroll, and school activity funds.
Communicate with other government agencies, school districts, and grantors to insure that
the District complies with all accounting procedures and processes.
REPRESENTATIVE DUTIES:

• Maintain the financial records for assigned federal, state, and local budget accounts.
• Coordinate on-going budget operations including planning, compiling, analyzing,

preparing, reporting and monitoring development of the Federal, State, and Local
grant budgets.

• Collect any necessary grant agreements, contracts, etc. required for local board

approval, submit for board approval, obtain signatures and submit back to proper
agency.

• Coordinate with program directors, principals and others as necessary to prepare

budgets for grant allocations provided.

• Review, analyze and coordinate with program directors to ensure that grant

budgets and expenditures comply with grant requirements, state department of
education guidelines, and generally accepted accounting principles, standards and
procedures.

• Collaborate with Superintendent, Finance Officer, Principals, Program Directors,

etc. responding to all inquiries regarding financial reports for federal, state and local
accounts, budgets, purchasing, etc.

• Prepare and submit federal, state and local grant account reports based on grant

requirements to the proper agency within timeline for each grant.

• Prepare salary and fringe benefit calculations for all staff paid out of federal, state

and local grants.

• Provide monthly MUNIS reports for all federal, state and local grants to program

directors, principals and others as required.

• Maintain chart of accounts, accounts payable/payroll allocation codes and charge

codes for all existing and new federal, state and local grant accounts.

• Work with program directors, principals and others to provide account codes for

grant related expenses.

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• Preparation of annual Maintenance of Fiscal Effort report for special education and

related expenses.

• Prepare and record the appropriate general journal and budget entries into the

financial accounting software system.

• Prepare and submit grant reimbursement request reports per grant requirements.
• Maintain budgets in Special Revenue Funds and District Activity Fund for all local

accounts.

• Prepare and submit monthly federal cash requests.
• Prepare Fund 2 Tentative Budget Projection for board approval. Obtain next year

grant allocations, prepare tentative budgets including salaries, fringes, operating
expenses, etc. , key budget and verify balance of total Fund 2 Tentative Budget.

• Analyze, prepare, and communicate School Site Based Managed instructional

materials budgets, athletic budgets and certified and classified staffing allocations for
Tentative and Final board approvals. Verify all current staff and their funding source.
Obtain enrollment data to determine SBDM staffing allocations per board staffing
policy taking into account any known grant allocations, reductions, etc.

• Reconcile bank accounts monthly and submit reconciliation, balance sheet,

financial report, expenditure report and other related financial reports monthly to
local board for review and approval.

• Oversee Personnel Actions and eProcurement purchasing processes.
• Review payroll processing for all employees quarterly to ensure accuracy of all

payroll calculations for new hires, leaves of absence, resignations, retirements, etc.

• Assist in the preparation of / review; employee payroll, quarterly and end of year

federal, state, local, unemployment and county / teacher retirement agencies
payroll reports, PSD/CSD staffing reports and other payroll related reporting
requirements.

• Assist with payroll reconciliations, payroll year-end close and start of year payroll

processes.

• Reconcile year-end payroll detail to year-end payroll quarterly reports.
• Generate, process, reconcile and distribute all W-2’s by due date.
• Assist with processing of 1099’s.
• Run quarterly postage machine reports and charge out to proper accounts.
• Generate invoice to outside school districts and other vendors for any materials or

services used/provided by our district.

• Review of school activity fund monthly and year-end financial reports, verify receipt

of all annual budgets to be submitted for board approval and ensure all accounting
and reporting procedures are in compliance with Kentucky Redbook standards.

• Verifies receipt of all annual booster club agreements to include budget, liability

insurance, listing of officers, etc. and ensure all accounting and reporting
procedures are in compliance with Kentucky Redbook standards.

• Respond to inquiries from school level bookkeepers regarding school activity

accounts.

KNOWLEDGE OF AND ABILITIES TO:

• Perform difficult and complex accounting work in the preparation, maintenance and

review of District financial records, accounts and reports.

• Accounting, budgeting and auditing principles, practices and procedures.
• Maintain a variety of fiscal records, accounts and funds.
• Assure compliance with applicable District policies, procedures and governmental

regulations.

• Apply applicable sections of Kentucky Administrative Regulations and other

applicable laws.

• Interpret, apply and explain rules, regulations, policies, procedures and

governmental regulations.

• Balance accounts and reconcile bank statements.
• Develop and maintain Microsoft Excel spreadsheets.
• Establish and maintain cooperative and effective working relationships with others.
• Analyze situations accurately and adopt an effective course of action.
• Plan and organize work to meet schedules and time lines.
• Conduct staff training.
• Operate a variety of office equipment such as a computer terminal, calculator,

copier, postage machine, etc.

• Telephone and email etiquette.
• Work independently with little direction.
• Communicate effectively both orally and in writing.
• Coordinate and monitor clerical accounting assignments and activities.