Office Manager

Knudtsen Chevrolet is seeking an Office Manager/Controller to join the Knudtsen family. Knudtsen is a family-owned and operated company that provides the community with new and used cars, a full-service body shop and service department,as well as Genuine GM Parts. At Knudtsen,we strive to be a team and truly value our relationships with each other, our customers, and the community. 

Applicants should be excited about working with people, want to continue their own professional development, and have the desire to be an integral part of a team. If this sounds like you, come join our family for a rewarding opportunity in administration!  

Our Core Values: 

1. Relationships 

1. Legacy 

1. Passion 

1. Excellence 

1. Transparency 

Why Knudtsen?  

At Knudtsen, we are committed to our employees, customers,and the community in which we live, work, and play. We love supporting and attending local events and encourage our employees to get involved as well! Additionally, we have some great benefits: 

• Employer sponsored health insurance - medical, dental, vision – for employees and dependents  

• Life insurance plans 

• Paid holidays 

• Sick pay 

• Paid vacation 

• Employee purchase discounts 

• 401(K) Retirement Savings Plan  

• Community service opportunities 

• Fitness room 

• Training and education assistance 

Responsibilities 

• Hires, trains, and supervises office personnel.  

• Analyzes and organizes office operations and procedures.  

• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.  

• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.  

• Reconcile the bank account and provide a daily cash report. 

• Maintains an effective cash management system. Forecasts cash needs.  

• Controls petty cash amounts for dealership and sales department.  

• Provides a timely daily Axcessa report and keeps the dealer/general manager informed about trends.    

• Provides department managers with detailed financial and management reports.  

• Reviews the general ledger and scheduled accounts. Notes any unusual entries and investigates.  

• Reviews the reconciliation of general ledger accounts with outside sources to ensure proper bank reconciliation, reserve accounts, factory payable and floor plan payable.  

• Reconciles select accounts monthly.  

• Approves adjustments to inventory and receivable accounts.  

• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.  

• Closes month by processing accounting month-end. 

• Participates in the preparation of short and long-term forecasts.  

• Assists in completion of annual review/audit.  

• Ensures compliance with all government regulations.  

• During month end, prepare manager bonuses and commissions to be paid out for payroll. Processes tiered bonuses for closing within 10 days. (It is preferred that the financial data is provided within 5 days for our own reporting and planning purposes). 

• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.  

• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.  

• Administers charge-backs to F&I and charge-backs to vehicle gross. 

• Prepares monthly floor plan report for use in commission calculations. 

• Prepares sales commission/chargeback detail reports. 

• Manages the payoff of vehicle floor plan and works with bank representatives. 

• Approves new charge accounts and oversees collection of past due accounts. 

• Compiles information and prepares reports as requested by management and/or dealer principal. 

• Cross-trains a qualified substitute. 

• Maintains a professional appearance. 

• Attends managers meetings as requested. 

• Other tasks as assigned. 

Qualifications  

• Bachelor’s Degree in Business Administration. 

• 4-6 years of previous automotive accounting experience, or educational equivalent, is required.  

• Basic computer skills, working ability of Word, Excel, etc., and ability to learn database management software. 

• Proficient oral and written communication skills, and the ability to read and interpret documents. 

• Have a valid driver’s license. 

• Pass a motor vehicle report and possess a safe driving record. 

• Pass a criminal background check and drug test. Also subject to random drug testing at the company’s request. 

PHYSICAL DEMANDS and WORKING ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The Office Manager/Controller may be required to stand for long periods of time, sit for long periods of time, walk with customers and team members, lift and/or carry up to 20 pounds, balance, stoop, kneel and crouch.  While performing the duties of this job, the employee is regularly required to talk, listen and hear.  The employee is frequently required to use hands to finger, handle, feel and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  The environment for the Office Manager/Controller varies, but often is an office setting but could require occasional work throughout the Dealership.  The Office Manager may be required to walk the dealership property and may encounter inclement weather. The Office Manager/Controller may also enter the service areas and be exposed to dangerous work environments and loud noises.  The noise level in the work environment is usually quiet to moderately loud. 

Knudtsen Dealerships and Auto Body Shops are an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.