Administrative Assistant

Description

POSITION SUMMARY:
The Administrative Assistant (AA) position holds a key role in assisting the Human Resources (HR) Manager and the Quality Department (QD) at KCHC. The AA must be able to perform a variety of personnel-related administrative tasks along with maintaining or establishing standard operating procedures. Demonstrating strong organizational, time management, and written/verbal communication skills in managing various tasks. The overarching role of the AA is to offset the clerical/administrative duties, organize information, and provide on-site assistance.
A. ESSENTIAL JOB FUNCTIONS:
Acts as a member of the KCHC Healthcare Team in the provision of health services to individuals, families, and/or their communities. Works collaboratively with other members of the KCHC Healthcare Team to accomplish shared goals within and across settings to achieve coordinated, high-quality care.

Administrative Duties:

a. Inputs information and maintains employee files into electronic management systems.

b. Coordinates supply ordering for the administration building.

c. Meeting coordination – calendars and scheduling.

d. Assembles report documentation for benefits and tax authorities, as applicable.

e. Distributes annual tax information to employees.

f. Assists the HR Manager with recruitment via flyers, job postings, and social media.

g. Assists in maintaining personnel files in the learning management system and physical copies.

h. Works on securing required documentation for credentialing.

i. Gathers and distributes documentation for orientations and staff training.

j. Responsible for tracking employee injuries, in conjunction with the HR Manager, for Worker’s Compensation.

k. Assists with filing, responding to employment verification requests, and other general HR tasks as assigned

l. Knowledge and familiarization with Microsoft Office programs, such as but not limited to Microsoft Word, Excel, and PowerPoint.

m. Responsible for the upkeep, purchasing, and tracking of the Employee SDOH Fridges and pantries.

n. Other related duties as assigned.

Qualifications

Essential Job Qualifications

1. Education: High school diploma/GED required. Associates or Bachelor’s degree in Mathematics, Computer Science, Statistics, Business, or related topic desired but not necessary.
2. Experience: minimal level of experience and certifications required for this position. Experience in a healthcare setting using an EHR and medical billing system highly desired.
3. Licensure/Certification: None required.
4. Other Qualifications:

Communication:

• Ability to effectively communicate, verbally and in writing, with all levels of staff personnel.
• Strong numerical skills with the ability to collect, organize, and disseminate significant amounts of information with attention to detail and accuracy.

Collaboration:

• Team-oriented and able to work collaboratively with staff.
• Strong problem-solving and time-management skills.
• Ability to work independently in a fast-paced, medical office environment with frequent interruptions, public contact, and occasional crisis situations.
• Ability to maintain strict confidentiality with sensitive medical information and foster an ethical work environment.
• Ability and willingness to carry out responsibilities in accordance with the organization's policies and applicable laws.

Cultural Competence:

• Demonstrates complete understanding and responds effectively with sensitivity to special populations served by KCHC. Special populations include, but are not limited to, those defined by race, ethnicity, language, age, sex, sexual orientation, economic standing, disability status, migrant, homelessness, seasonal workers, and the uninsured.

Attendance:

Regular attendance and punctuality is expected and required.

English Language:

Must be able to read, write, and speak English.

Salary : $17 - $19