Payroll Specialist

Payroll Specialist

Sherwood, OR

Kodiak Pacific Construction is looking for a reliable HR and Payroll Specialist to handle employee-related tasks and ensure accurate payroll processing. At Kodiak Pacific Construction, you’ll be responsible for managing HR functions, processing payroll, and supporting a positive work environment. Strong attention to detail and problem-solving skills are essential.

Job Duties

• Process and submit the company’s weekly payroll, including balancing, approvals, and final submissions.
• Handle weekly certified payroll reporting, including verification and processing for the company and subcontractors.
• Manage benefit reconciliations, invoice processing, and monthly benefit payments; assist with journal entry preparation.
• Oversee new employee on-boarding, including payroll setup, account creation, drug screening, background checks, benefits enrollment, and compliance with CDL requirements.
• Support benefits administration and annual open enrollment.
• Maintain compliance postings and update employee information on HR and benefits platforms.
• Assist with workers’ compensation claims and keep HR filing up to date.
• Coordinate training sessions and maintain related documentation.
• Manage company equipment, including registration, tracking, warranties, inspections, and compliance with DOT and other regulations.
• Process quarterly 941 filings and GL reconciliations.
• Provide front desk coverage as needed.
• Other duties as assigned

Qualifications

• Minimum of 3 years of experience in payroll functions.
• At least 3 years of hands-on experience in HR or a similar role.
• Experience with Vista by Viewpoint preferred.
• Strong understanding of federal, state, and local payroll and HR laws.
• Knowledge of Prevailing Wage laws and certified payroll reporting.
• Proven ability to handle sensitive topics with excellent customer service.
• Detail-oriented with strong problem-solving skills.
• Effective written and verbal communication skills, with the ability to present information clearly and empathetically.
• Ability to manage multiple projects and meet tight deadlines.
• High level of integrity and professionalism with confidential information.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Self-motivated and goal oriented.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Payroll: 3 years (Required)
• Human resources: 3 years (Required)
• Viewpoint Vista: 1 year (Required)

Shift availability:

• Day Shift (Preferred)

Work Location: In person