What are the responsibilities and job description for the Billing Clerk position at Koetter Woodworking?
General Information
FLSA Status: Non-Exempt
Scheduled Shift: 1stShift – 8:00 am to 4:30 pm
Education and Experience
- High School Diploma or General Education Degree (GED)
- Associates Degree is preferred
Skillsets
- Effectively and accurately input data
- Possesses the ability to communicate with all levels of the organization
- Seek perfection, focus on processes, and embrace problem-solving mentality
- Ability to identify an issue and work with the team members to resolve the issue
- Possesses time management, planning, and organization skills
- Computer literate in Excel, Word and knowledgeable with Traverse
- Ability to read, analyze, interpret general information and follow instructions
- Ability to add, subtract, multiply, and divide using whole numbers, common fractions, decimals and millimeters
Essential Responsibilities to this Position
- Practicing Koetter Woodworking’s core values, following the team member handbook, and supporting the company’s purpose, mission and corporate goals
- Following all safety standards and procedures
- Keeping your work area clean and in order to ensure a safe work environment
- Ensuring quality standards
- Other duties may be assigned in order to execute Koetter Woodworking’s mission statement
Product Knowledge
- Develop a general understanding of what products are manufactured by Koetter Woodworking and how they are used.
- Develop a thorough understanding of the Koetter Woodworking product binder, including products and pricing.
- Must be able to enter complex custom orders into Traverse
- Stock Orders
- Customer orders- including orders for new items
- Door Orders
- Develop a thorough understanding of the flow of the order entry process.
- Understand the reasoning behind an item ID
- Specified Lengths, Preferred Lengths, and Chopped Lengths
- Ship dates and ship zones
- Accounts with similar names
- Special order pricing, set-ups, and costs
- Develop a detailed understanding of internal information flow.
- Customer orders
- Paperwork flow from the time the order is placed, until it ships
- Contact people
- Develop an advanced understanding of Traverse as it pertains to the function of Order Entry
Responsibilities
- Will call customers
- Posting So transactions
- Lumber trucks
- Freight trucks
- Verifying sales orders
- Printing packing lists
- Printing invoices
- Print & acknowledge backorders
- Running mail
- Postage meter
- Daily credits report
- Daily backorders report
- Cash deposits
- Petty cash
- Matching up Returned RMA’s to originals
- Review signed packing lists for any issues
- Scanning warehouse tickets and signed delivery ticket
- Organizing all orders and orders for daily shipments
Backups
- Order changes outside system
- Truck run layout
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- 401(k)
- Paid time off
Schedule:
- Monday to Friday
- Overtime
Supplemental Pay:
- Bonus opportunities
Work Location: In person
Salary : $20
