What are the responsibilities and job description for the Office Coordinator - Part Time position at Koroseal Interior Products?
Koroseal Interior Products (Koroseal) is a leading national designer, distributer and manufacturer of commercial interior products including wallcoverings, wall protection, and dry-erase wallcoverings. Much of the Company’s growth and success can be attributed to its mission of having the best people provide outstanding products with outstanding customer service through customer partnerships.
Position Overview
The Office Coordinator plays a pivotal role in ensuring the smooth operation of our office by providing backup administrative support, assisting with HR programs and services, managing facility needs, mail sorting, and delivering other essential office services. The ideal candidate is highly organized, detail-oriented, and capable of multitasking effectively. This is a day per week part-time position, 28-32 hours per week, with the potential for increased hours during peak periods or as the role evolves.
Shift
Position Overview
The Office Coordinator plays a pivotal role in ensuring the smooth operation of our office by providing backup administrative support, assisting with HR programs and services, managing facility needs, mail sorting, and delivering other essential office services. The ideal candidate is highly organized, detail-oriented, and capable of multitasking effectively. This is a day per week part-time position, 28-32 hours per week, with the potential for increased hours during peak periods or as the role evolves.
Shift
- M onday – Friday : 9am – 3:00pm (can be flexible)
- Administrative Support:
- Provide backup administrative support to the primary office administrator, including managing phone calls, emails, and scheduling when needed.
- Assist in preparing and formatting documents, reports, and presentations.
- HR Program Assistance:
- Assist with the onboarding process, including preparing new hire packets, coordinating first-day logistics, and supporting orientation sessions.
- Maintain and file employee records.
- Communicate new hire information, status changes, milestones..etc.
- Help organize employee engagement activities, such as recognition events, wellness initiatives, and surveys.
- Facility Management:
- Oversee day-to-day facility needs, such as coordinating maintenance and repairs, managing office supplies, and ensuring a clean and organized facility (clean up fridges/cafes, clean up after events/parties..etc).
- Liaise with building management for any facility-related issues.
- Mail Sorting and Distribution:
- Sort and distribute incoming mail and packages promptly.
- Prepare outgoing mail and packages for pickup or delivery.
- Miscellaneous Office Services:
- Coordinate office events and meetings, including room setup and catering arrangements for all departments.
- Assist in managing office security, access control, and visitor log.
- General Administrative Support:
- Assist colleagues with general administrative tasks as needed.
- Maintain accurate and organized records, files, and databases.
- High school diploma or equivalent; relevant college coursework or degree is a plus.
- Proven experience in office management, administrative support, or related roles.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite.
- Ability to handle confidential information with discretion.
- Self-motivated and capable of working independently as well as part of a team.
- Must be able to sit and sta nd/walk for long periods of time and ability to lift up to 20lbs safely.
- Other duties as assigned .
