Legal Secretary

KP Recruiting Group is a consulting firm that provides leadership and exceptional talent to some of the world’s leading companies. Headquartered in the Midwest, KP Recruiting Group has successfully completed countless engagements across the United States. We represent clients in all industries and all sizes. Our mission is to provide exceptional client and candidate experiences in order to get the best possible results. On behalf of our client, we are excited to present the following confidential role. We look forward to hearing from you and discussing the opportunity!

**This is a full time permanent role**

**Hybrid-3 days a week in office**

The Role:

The Legal Secretary will provide comprehensive administrative support to internal and external clients.

Job Duties:

• Coordinate legal practice tasks and projects, managing timelines and resources effectively.
• Handle various administrative functions, including finance/billing-related tasks, time and expense entries, new matter openings, client presentations, meetings, and other projects.
• Ensure a consistent physical presence to support a collaborative work environment, optimizing assignments, cross-training, and peer support for seamless service delivery.
• Prepare complex legal documents and correspondence, file with appropriate courts or agencies, and maintain client materials in document management systems.
• Engage with the Finance Department to manage editing, time entry practices, and the client billing process, including proofreading, applying task codes, handling rate changes, write-offs, and preparing expense reports and audits.
• Manage legal and administrative practices to maintain high service levels that meet client expectations.
• Willingness to work overtime as necessary and demonstrate adaptability and innovation in handling various projects.

Skills:

• Advanced organizational, prioritization, coordination, and teamwork skills.
• Expert proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-based conferencing tools.
• Comprehensive understanding of timekeeping, expense processing, and legal billing.
• In-depth knowledge of relevant jurisdictional, court, and agency processes and procedures.
• Proficient in document management applications and adept at coordinating with firm-wide departments for effective communication and result delivery.
• Excellent written and oral communication skills with the ability to meet tight deadlines and deliver results while adhering to firm policies and procedures.

Qualifications:

• Bachelor’s degree (preferred).
• Minimum of 4 years of legal secretarial or relevant legal experience (required).
• Litigation experience (required).

Company Benefits:

Medical/Dental/Vision/Prescription

Generous Vacation Policy

401k with Roth option & 8% Company Match

Profit Sharing

Annual Bonus Potential

9 Paid Holidays (8 Static and 1 Floating)

Tuition Reimbursement Program

Employee Assistance Program

Company Paid Life Insurance

Short- & Long-Term Disability

Annual Merit Raises

Opportunities for Internal Mobility

Professional Development Opportunities

Earn More with our Employee Referral Program

Company Discounts on products, goods, services, electronics, automotive, travel & more!

Opportunities for Community Engagement