Accounts Receivable Coordinator

The primary responsibility of the Accounts Receivable Coordinator is to assist the KPS Life Finance Department with the processing of weekly and monthly financial duties, including, but not limited to, the major duties and responsibilities listed below. Hybrid role - office ( minimum 2 days a week) and remote.

MAJOR DUTIES And RESPONSIBILITIES

• Manage all aspects of KPS Life Expense Reporting System: including but not limited to:
• Daily monitoring of KPS-Expense Support email inbox and any needed follow up.
• Serve as a subject matter expert and key escalation contact for internal stakeholders.
• Training Development and scheduling 1:1 call with employees, as needed.
• Primary support for questions from managers and employees.
• Triage questions for expense system Vendor support vs in-house support.
• Manage and monitor system profiles for users including but limited to: maintaining changes, additions, deactivations, troubleshooting technical user errors, setup, and payment inquiries.
• Audit of US and International expense reports for accuracy and compliance to KPS Life OR Sponsor(s) travel policies.
• Collaborate with the direct manager for system updates and enhancements with the company’s growing needs.
• Maintain a Master Mileage Reimbursement file for all world regions, including yearly updates.
• Build and maintain monthly master expense report file for payment purposes.
• Maintain yearly updates for KPS Travel Policy and training slides in cooperation with key internal stakeholder departments (i.e., Clinical Operations, Commercial).
• Assist with Weekly processes, Month-end and Year-end closing as needed.
• Manage scheduled monthly reporting files assigned.
• Responsible for drafting and sending out Monthly Finance Reminder Emails for Fixed and Time and Materials (T&M) Resources to Business Operations for company-wide distribution.
• Assist with ad-hoc projects within the Finance team.
• Support a fellow team member by stepping in as their backup when they are out of the office.
  
  

COMPETENCIES and KNOWLEDGE

• Flexible and willing to work in the US Eastern time zone whenever the team needs to, especially during monthly deadlines.
• Must have strong professional communication (written and oral) as well as organizational, problem-solving and interpersonal skills.
• Must have direct experience in finance or accounting (preferred) or eagerness to train and can effectively take direction.
• Demonstrated flexibility and ability to work with deadlines.
• Excellent team player who can also work well independently.
• Ability to interact effectively with vendors and third-party providers.
• Proven ability to work creatively and analytically to solve complex problems.
• Ability to liaise with remote office staff to develop connections and partnerships to help solve problems and improve processes.
• Willingness to learn and contribute to the processes and growth of the KPS Life Finance team.
• System proficiency in using Microsoft Office Suite of applications (i.e., Outlook, Teams, Word, Excel, Sharepoint and PowerPoint).
• Proven application-specific proficiency and/or certifications for performing role duties and activities as required.
  
  

EDUCATION And EXPERIENCE

• A degree in Finance or Accounting OR an equivalent combination of education and applicable job experience may be considered.
• Experience within the pharmaceutical industry: CRO or Sponsor preferred.
• Working knowledge of financial and expense systems (i.e., SAP Concur).
• MS Dynamics 365 Business Central, Accounts Receivable in a service industry, preferred
• Fluent in English and Polish