What are the responsibilities and job description for the Executive Assistant to CEO/Office Manager position at Kraft Engineering Corp?
Position: Executive Assistant & Office Manager
Location: Lake Forest, CA
We are a fast-growing DTC (Direct-to-Consumer) e-commerce company operating in a dynamic and opportunity-rich industry. We are seeking a proactive, highly organized, and trustworthy Executive Assistant & Office Manager to support our CEO in managing internal administrative tasks, personal matters, and tracking projects and assignments.
This role offers a unique opportunity for individuals who are eager to learn and grow alongside the company. You will work closely with the CEO, gaining firsthand experience in business operations and management, while contributing to our mission of delivering exceptional products directly to our customers. If you are waiting for your opportunity to shine, this could be it!
Key Responsibilities:
1. Executive Support:
- Manage the CEO’s schedule, calendar, and appointments.
- Assist with personal errands and handle sensitive, confidential matters.
- Act as a key liaison between the CEO and internal/external stakeholders.
2. Office Administration:
- Ensure seamless daily office operations, including managing supplies, vendors, and facilities.
- Plan and coordinate company events, meetings, and team-building activities.
3. Project Coordination:
- Track and follow up on ongoing projects and tasks to ensure timely progress.
- Communicate with internal teams and external partners to maintain alignment and clarity.
4. Data Management & Presentation:
- Collect, analyze, and organize data to create reports and presentations for the CEO.
- Maintain accurate documentation and manage data storage effectively.
5. Communication & Collaboration:
- Build and maintain positive relationships with internal staff and external partners.
- Facilitate clear and efficient communication between the CEO and other departments.
What We’re Looking For:
- Industry Fit: Passionate about e-commerce and eager to thrive in a fast-paced environment.
- Execution Skills: Highly organized with the ability to prioritize and complete tasks independently.
- Language Skills: Fluent in English; Mandarin proficiency preferred.
- Growth Mindset: A willingness to learn, adapt, and grow with the company.
- Personality: Positive, approachable, and solution-oriented.
- Professionalism: Able to handle confidential matters with discretion and integrity.
- Technical Skills: Proficiency in MS Office Suite (Excel, PowerPoint, Word), familiarity with project management tools, and Data Analysis tools.
Why Join Us?:
- A Thriving Industry: Be part of the booming DTC e-commerce world with immense growth potential.
- Mentorship: Work directly with the CEO and learn invaluable business management skills.
- Career Development: Gain hands-on experience and grow alongside a rapidly expanding company.
- Dynamic Culture: Join a supportive and energetic team environment.
- Competitive Benefits: Free Snacks, Drinks, Iced Coffee, Employee Fun Day, PTO, Bonus, Options of shares, 401k, premium health insurance, dental insurance, vision insurance.
Job Types: Full-time, Contract
Pay: $18.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Referral program
- Relocation assistance
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
- On call
Language:
- Mandarin (Required)
Work Location: Hybrid remote in Lake Forest, CA 92630
Salary : $18 - $25
