Administrative Assistant

Krautkramer & Block LLC is looking to hire a full-time administrative assistant. Primary responsibilities include entering deposits and expenses into QuickBooks online and assisting with account reconciliation, assist with payroll, and data entry. We would be happy to teach and train a dependable and enthusiastic candidate.

We are a local boutique financial law firm on Wausau's west side serving clients in central Wisconsin. We help clients file bankruptcy, prepare wills, and settle income and sales tax debt. Our experience, straightforward explanations, practical approach, and winning attitude set us apart from our competitors.

Description and Duties: Administrative Assistant will help with various administrative tasks, including but not limited to the following the primary responsibilities:

· Data entry of deposits, payments, and expenses into QuickBooks on-line

· Preparing and printing checks for payment of bills

· Filing away electronic and paper deposit slips, receipts, and payments

· Assist in reconciling bank statements

· Use of Microsoft Word, Excel, and Excel formulas for basic algebraic equations

· Other clerical duties, including data entry, scanning, and renaming documents

· Reviewing, sorting, downloading attachments, and replying to emails

· Reviewing status of cases and assigning tasks and projects to staff and attorneys

Secondary responsibilities include:

· Answer, screen, and forward incoming phone calls. Take accurate phone messages

· Greet clients and escort them to and from their meeting room. Inform other employees of client arrivals or cancellations

· Schedule appointments and calendar deadlines

· Scan, copy, print, sort, rename, organize, and file away documents

· Handle incoming and outgoing mail and email

· Input client information into software system with precision

· Proofread and edit documents for clarity, grammar, and spelling

· Transcribe dictations

· Ensure reception area and conference rooms are clean, tidy, and presentable

· Other assigned tasks

Skills and Qualifications:

· Minimum education level expected: High School Diploma. Some college preferred.

· No prior experience or training is required. On-the-job training will be provided.

· Applicant should demonstrate excellent:

o basic algebra,

o knowledge and use of Microsoft Word and Excel,

o phone skills,

o communication skills,

o data entry,

o organization,

o teamwork,

o computer skills,

o writing skills,

o attention to detail,

o dependability,

o timeliness,

o professional demeanor,

o honesty,

o confidentiality, and

o ability to follow written and verbal instructions.

· Must be available 9:00 am to 5:30 pm Monday-Friday when office is open

Compensation:

· 18 to 20 per hour. Based on experience.

· Full-time 40 hours per week

· Once eligibility and milestones are obtained, 401k, vacation, holiday pay, and bonuses may be offered.

Start date: February 2025 - March 2025

To Apply: Send cover letter with wage range requirements, resume, and writing sample by email or by mail to Attn: Jim Block at 3544 Stewart Ave, Wausau, WI 54401. A fully complete application is required to be considered for this position.

Job Type: Full-time

Pay: $18.06 - $20.16 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $18 - $20