Accounts Payable Specialist- Denver, CO

About Us:
Krayden Inc. is a leading, technical distributor that partners with the industry’s premier suppliers to deliver engineered solutions, customized support, and best in class responsiveness to our customers.

• Products that perform: We supply specialty engineered solutions from premier suppliers, that enable our customers to push the envelope of innovation.
• Knowledge that serves: We provide technical knowledge & best-in class customized support to engineers & buyers of CM’s/OEM’s.
• Service that delivers: We have created a global distribution network to assist customers deliver on their desired outcomes.

Key Responsibilities:

• Review and Approve Payment Vouchers: Examine all payment vouchers for accuracy, completeness, and compliance with company policies. Ensure that all necessary documentation is attached and that the amounts are correct before approving for payment.
• Process Vendor Invoices with Proper Coding: Enter vendor invoices into the accounting system, ensuring that each invoice is coded correctly to the appropriate general ledger accounts. Verify that the invoices match purchase orders and receiving reports.
• Prepare and Process Checks, Electronic Payments, and Wire Transfers: Generate payment runs, including checks, ACH payments, and wire transfers. Ensure that all payments are processed accurately and on time and obtain necessary approvals before disbursing funds.
• Freight Auditing and Invoicing: Review and verify freight invoices for accuracy, ensuring all charges are in line with agreed-upon rates and contracts. Identify and resolve discrepancies between freight invoices and purchase orders or shipping documents. Allocate freight costs to the appropriate customer accounts and departments, ensuring accurate financial reporting.
• Reconcile Vendor Statements and Resolve Discrepancies: Regularly compare vendor statements with company records to identify any discrepancies. Investigate and resolve any issues, such as missing invoices or payment errors, in a timely manner.
• Vendor Communication: Address vendor inquiries regarding payment status, invoice discrepancies, and other issues. Maintain professional and positive relationships with vendors to ensure smooth and efficient payment processes.
• Maintain Accurate Accounts Payable Files and Records: Organize and maintain all accounts payable files, including invoices, payment vouchers, and correspondence. Ensure that records are easily accessible and up to date for audit and reporting purposes.
• Month-End Closing: Prepare accruals for outstanding invoices and expenses.
• Compliance: Follow established internal controls and company policies to ensure the integrity of the accounts payable process. Stay informed about relevant regulatory requirements and ensure compliance.
• Reporting: Produce regular and ad-hoc reports on accounts payable activities, such as aging reports, payment forecasts, and vendor analysis.
• Process Improvement: Continuously evaluate accounts payable processes and identify opportunities for improvement. Implement changes to enhance efficiency, accuracy, and overall performance.
• Team Collaboration: Collaborate with inventory managment, finance, and other departments to address and resolve issues related to invoices, payments, and vendor relationships. Support cross-functional initiatives and projects.
• Additional Duties: Take on additional responsibilities and projects as needed to support the finance team and overall company objectives. Be flexible and adaptable to changing priorities and requirements.

Performance Expectations:

• Accuracy and Attention to Detail: Ensure all invoices and payments are processed accurately and in compliance with company policies and procedures. Maintain precise records and documentation to support financial transactions.
• Timeliness: Process invoices and payments promptly to avoid late fees and maintain good vendor relationships. Meet all deadlines for month-end and year-end closing activities.
• Communication: Respond to vendor inquiries and internal requests in a timely and professional manner. Effectively communicate with vendors to resolve discrepancies and negotiate payment terms when necessary.
• Problem-Solving: Identify and resolve issues related to invoice discrepancies, payment delays, and vendor disputes. Proactively seek solutions to improve accounts payable processes and prevent future issues.
• Continuous Improvement: Stay updated on industry best practices and new technologies to enhance accounts payable functions. Participate in training and development opportunities to improve skills and knowledge.

Qualifications:

• Experience: Minimum of 2 years in accounts payable or similar role.
• Skills: Proficiency in accounting software and Excel; strong attention to detail.
• Attributes: Analytical, problem-solving, independent, team-oriented, and excellent communication skills.
• Integrity: High ethical standards and integrity in handling financial transactions.
• Initiative: Proactive approach to identifying and implementing process improvements.

***This job description is intended to be a general description of the duties and responsibilities of this position. It is not necessarily all encompassing and job responsibilities are subject to change in response to legitimate business needs or practices.***