What are the responsibilities and job description for the Payroll and Accounts Payable Specialist position at Greenwood Village CO Defunct?

JOB TITLE : Payroll / Accounts Payable Specialist

DEPARTMENT : Finance & Human Resources

SUPERVISOR : Controller

SALARY RANGE : $26.77 - $38.80 per hour

ANTICIPATED HIRING RANGE : $26.77 - $ 32.79 Commensurate to experience.

This is a Non-Exempt / Hourly position

BENEFITS : Health insurance, dental insurance, vision insurance, Life and AD&D insurance, disability insurance, retirement plans with matching, employee assistance programs, education reimbursement, recreation reimbursement program, vacation accrual, sick leave and 11 paid holidays.

SCHEDULE / REMOTE / HYBRID : This position may involve working a variety of schedules. Remote / Hybrid or flexible scheduling may be discussed upon hire and supervisor approval.

RELOCATION : This position is located in Greenwood Village, Colorado. Relocation assistance is not provided.

REQUIREMENTS : Two years of progressively responsible experience processing payroll, accounts payable, and similar technical accounting functions. High school diploma or equivalent required. An associate's degree in accounting, finance, or a related field is preferred.

Accepting applications until 2 : 00 pm, Friday, March 7, 2025, or when position is filled.

To apply, click the "APPLY NOW" button.

The City of Greenwood Village welcomes your application for the Payroll / Accounts Payable Specialist in our Finance Department. As a municipal organization, Greenwood Village is a provider of emergency services. Some emergency situations, including weather-related emergencies, may necessitate Greenwood Village employees to assist in areas of work that may not be directly related to the employee's specific job function, but which will be within the physical capabilities, training, and skills of the employee.

Distinguishing Characteristics : The purpose of this position is to perform technical accounting duties related to the accurate and timely processing of payroll and accounts payable transactions.

Essential Functions :

A. Payroll

Processes bi-weekly payroll ensuring accurate and timely payments.
Verifies hours on time sheets, works with staff to resolve discrepancies, ensures time entries are approved and submitted timely for upload to the payroll module of the Human Resources Information System (HRIS).
Verifies and / or calculates various payroll adjustments, including salary increases, retroactive salary, benefit adjustments, wage garnishments, retirement contribution enrollments and changes, and various employee reimbursements.
Reviews and reconciles payroll reports to ensure accuracy and completeness of payroll and deductions.
Ensures timely and accurate payment of payroll liabilities by verifying remittances of tax withholdings and garnishments processed by the HRIS vendor, validating the accuracy of retirement contribution files transmitted to the administrator's website, processing bank wire transfers and uploading data for flexible spending accounts and police death and disability contributions, and preparing corresponding journal entries.
Prepares a variety of financial reports for staff as needed; validates and reconciles all federal, state and local tax reports to include Internal Revenue Service (IRS) Forms 941, Employers Quarterly Federal Tax Return, and W-2, Wage and Tax Statement for each employee paid during the year.

B. Accounts Payable

Maintains the vendor file in the financial system through collection and maintenance of IRS forms W-9, Request for Taxpayer Identification Number and Certification, and other vendor documentation.

Reviews, verifies and processes vendor invoices in the financial system. Prepares and distributes payments in a timely manner.

Responds to staff and vendor inquiries regarding payment status and discrepancies.

Voids and / or reissues checks that have become lost or stale dated.

Annually prepares and distributes IRS forms 1099 Miscellaneous Income and 1099 Non-Employee Compensation.

As a purchasing card administrator issues purchasing cards, performs account maintenance, trains and assist cardholders, and imports approved transactions into the financial system.

C. Miscellaneous Functions

Provides back-up support to other staff.

Maintains a variety of records and reports.

Supports the year-end audit process by reconciling accounts, compiling information requested by external auditors and preparing various schedules as needed.

Performs related duties and responsibilities as required.

Position requirements :

Knowledge, Skills and Abilities :

Accounting principles and practices.

Rules and regulations governing payroll and accounts payable processing.

Principles and procedures of financial record keeping and reporting.

Modern office procedures, methods and computer equipment.

Principles of basic report preparation.

Pertinent federal, state and local laws, codes and ordinances.

Learn and apply federal, state and local laws, rules and regulations pertaining to municipal payroll and other accounting practices.

Handle confidential information with discretion.

Prepare financial reports using spreadsheets and financial accounting software.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with internal teams and external vendors.

Maintain effective audio / visual discrimination and perception to the degree necessary for the successful performance of assigned duties.

Maintain mental capacity which allows for effective interaction and communication with others.

Meet the physical requirements of the position including frequently sitting at a computer for several hours; walking or standing for brief periods of time; talking to and hearing customers on the telephone and in person; using hands to finger through files and control objects; reaching with hands and arms; and stooping, bending, and kneeling.

Experience and Training :

Experience : Two years of progressively responsible experience processing payroll, accounts payable, and similar technical accounting functions.

Training : High school diploma or equivalent required. An associate's degree in accounting, finance, or a related field is preferred.

Licenses or Certificates :

Possession of, or ability to obtain, an appropriate, valid driver's license and a driving record satisfactory to obtain coverage by the City's insurance carrier.

Click here to view the complete Payroll / Accounts Payable Specialist Job Description

Equipment Utilized :

Standard office equipment, including computers, calculators and specialized software programs for assigned area.

Contact with Others :

Primary contact is with administrative and management staff to explain or provide information related to payroll, accounts payable, or purchasing cards. Primary external contact is with vendors, the public and other governmental agencies.

Supervisory Requirements :

Receives guidance from the Controller. Exercises no supervision.

The City of Greenwood Village is dedicated to the principles of the Equal Employment Opportunity Act and prohibits unlawful discrimination against applicants based on race, color, religion, sex, national origin, age over 40, physical or mental disability, veteran status, genetic information, sexual orientation or gender identity.

Salary : $27 - $33

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