Human Resources Generalist

PHILOSOPHIES THAT GOVERN THIS JOB

• We are client focused
• We pursue the capabilities of each individual
• We teach appropriate choice and independence
• We provide an atmosphere free of discrimination, abuse and neglect
• We treat individuals with dignity and respect
• We promote an atmosphere of learning for all

GENERAL JOB DUTIES

• Recruit, hire, onboard and retain employees.
• Provide a positive and welcoming environment for all employees.
• Maintain personnel files for current and past employees.
• Oversee the coordination of all staff training as it relates to DHS requirements.
• Train staff on the software necessary to complete time and attendance, FMLA reporting, and program documentation.

ESSENTIAL JOB DUTIES

• Participate in developing HR’s goals, objectives, and philosophy.
• Suggest policies and practices to recruit and retain the best employees and help find ways for current employees to succeed at the company.
• Coordinate and participate in the employment process:
  • Maintains all employment requisitions and posts job openings in compliance with the Union contract.
  • Generates communication to applicants.
  • Participates in recruitment for exempt and non-exempt positions; conducts pre-screening of resumes and applications before forwarding for review.
  • Assists applicants with necessary, pre-employment paperwork such as drug screen and background check authorization & release forms. Submits on-line, pre-employment checks as necessary.
  • Makes verbal and written offers per established guidelines.
  • Ensures all new hire paperwork is complete and accurate, including background checks
  • Oversees on-boarding process for new employees and employees who transfer.
  • Coordinates with appropriate departmental personnel regarding start dates for newly hired employees.
  • Verifies internal transfers are eligible to transfer per the Union contract.
  • Ensures compliance with federal, state, and local regulations and organizational policies regarding the recruitment and employment process.
• Oversee New Employee Orientation program including scheduling dates and locations, coordination of services (food, technology, etc.), making adjustments to NEO schedule as needed, and presenting information.
• Responsible for completion of all training activities:
  • Prepare and distribute a monthly training calendar.
  • Coordinate the training classes and evaluation of instructors.
  • Provide feedback to management on training completions and effectiveness.
  • Submit required forms for reimbursement in an accurate and timely manner to DHS.
  • Maintain training records.
  • Coordinate off site trainings.
  • Ensure staff complete all required training to comply with regulatory agencies.
  • Instruct classes and assist in developing new classes as needed.
• Participate in OJTs with management and professional staff.
• Complete background checks on clients as required.
• Coordinates all payroll and job status changes and communicates changes to appropriate personnel.
  • Input all employee and wage information into the agency’s computer program and monitor inputted data for accuracy.
  • Provide to the finance department documentation on changes made to all employee and wage information via staff master.
• Compile and maintain information on employee eligibility for:
  • Benefit Eligibility
  • Longevity/Anniversary
• Provide reference check material in accordance with agency policy.
• Serve as the HR Representative on the Training Committee.
• Organize feedback meeting for the Executive Director and V.P.s.
• Ability to work in a constant state of alertness and in a safe manner

ADDITIONAL JOB DUTIES

• Maintain personnel files for all current and past employees.
• Participate in and serve as official secretary for the Accident Review Board.
• Performs general administrative duties such as copying, faxing, and work processing as needed.
• Assumes responsibility for personal work areas, maintaining them in a presentable manner.
• Assists Manager with special projects and other duties as assigned.
• Attends in-service training and education sessions, as assigned.
• Other duties as assigned.