What are the responsibilities and job description for the Office/Finance Assistant position at Kreofsky Building Supplies?
Benefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Employee discounts
- Health insurance
- Paid time off
- Profit sharing
- Training & development
- Vision insurance
Summary
Assist with financial and clerical tasks as directed.
Essential Functions
- Work with project managers and subcontractors on all USPS projects to get the necessary paperwork completed, including close out documentation for USPS.
- Monitor plan room (Rochester/Lacrosse Builders Exchange, SAM.gov, PIEE, etc.) websites and forward bid opportunities to Project managers.
- Print bid documents, prepare bond request forms for review.
- Manage bid calendar, send out bid invitations, post and update documents on KBS plan room website.
- Track project submittals and shop drawings.
- Update USPS project tracker to monitor FSSP tickets.
- Collect and maintain subcontractors required information, including reconciling COI for audit, (W9, State Registration, Certificate of insurance, master agreements, lien waiver etc).
- Ensure prevailing wage forms are signed and uploaded to the correct project folder.
- Print all internal supplies approved invoices. (BK100, US150, Etc) Run necessary intercompany reports to reconcile weekly.
- Upload and scan documents.
- Tool Account set up and month end adjustments.
- Generate end-of-the-month reports for team members and input data as requested.
- Construction timekeeping review and verification (shop time, travel time).
- Maintain a worksheet summary by job type- renovation, new dairy, new construction, etc for future financial reference.
- Set up meetings as directed.
- Field Construction calls and back up phone support as needed.
Requirements
- Must be willing to travel and work at both our Plainview, MN and Winona, MN offices.
- Knowledge of Microsoft 365, specifically excel and word.
- Enjoy working with a variety of people to gather required documentation for billing purposes.
- Work well in groups or alone.
- Task oriented.
- Connect telephone callers or walk in customers with a live person.
- Enjoy learning and working on the computer.
Special Considerations
- Business Related or Accounting Classes would be beneficial.
Substance Abuse Testing
Due to the safety and/or security sensitive nature of this classification, individuals shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in the handbook. Certain positions within this class are subject to DOT Federal Motor Carrier Safety Administration (FMCSA) drug and alcohol testing as outlined in 49 Code of Federal Regulations (CFR) Part 382 (by assignment).
This job description is not limited only to the above content. Duties and responsibilities may change at the discretion of the Office Manager.
Salary : $15 - $20
