Administrative Assistant (Seasonal)

We are seeking a Seasonal Administrative Assistant to join our team during this busy time of year. This role involves providing crucial support to managers and employees, ensuring daily office operations run smoothly. Key responsibilities include handling administrative and clerical tasks, managing heavy phone volume, and staying organized with tools like MS Excel and office equipment. The ideal candidate must excel in communication, be highly organized, and thrive in a fast-paced environment.

If you have prior experience as a Secretary or Executive Administrative Assistant and are familiar with our industry, we’d love to meet you. The role requires someone who can handle seasonal demands with efficiency and grace under pressure.

Responsibilities:

• Answer and direct phone calls with professionalism and courtesy.
• Organize and schedule appointments to keep the office on track.
• Plan meetings, take detailed minutes, and ensure follow-ups.
• Write and distribute correspondence, including emails, memos, and letters.
• Assist in preparing reports to meet deadlines.
• Maintain an organized filing system for quick access to information.
• Update and enforce office policies and procedures.
• Manage office supply orders and research vendors for seasonal needs.
• Keep contact lists current and accurate.

Skills:

• Proven experience as an administrative assistant or in a similar role.
• Familiarity with office management systems and procedures.
• Proficiency in using office equipment like printers and fax machines.
• Strong MS Office skills, particularly Excel and PowerPoint.
• Excellent time management and multitasking abilities.
• Attention to detail and problem-solving skills.
• Outstanding written and verbal communication skills.
• Highly organized with the ability to adapt to seasonal workload increases.

Job Types: Full-time, Part-time, Temporary

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Customer service: 2 years (Preferred)

Ability to Commute:

• Old Bridge, NJ 08857 (Required)

Ability to Relocate:

• Old Bridge, NJ 08857: Relocate before starting work (Required)

Work Location: In person

Salary : $17 - $20