Executive Administrative Assistant (College of Architecture and Construction Management)

Provides administrative support to executive level leadership in assigned department, unit or college. Compiles information and prepares reports, handles information requests and performs relevant administrative support functions. May also supervise administrative support staff.

RESPONSIBILITIES

Key Responsibilities:

1. Provides advanced administrative support and serves as the primary point of contact for the department leadership

2. Coordinates communications, maintains assigned leader¿s calendar, handles calls and messages, responds to emails and interfaces with department visitors and staff

3. Prepares, develops, proofreads and edits correspondence, communications, presentations and other documents as needed

4. Produces requested information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

5. Coordinates, researches and collects data as requested

6. Develops and maintains department electronic and paper filing system

7. Assists leadership with human resources initiatives including completing and/or gathering all paperwork required for job postings; providing follow up on approval chain, arranging hiring committees and scheduling interviews

8. Organizes, coordinates and oversees special projects as assigned

9. May supervise assigned administrative support staff

10. May maintain department purchasing card (PCard), cash and/or credit card**

REQUIRED QUALIFICATIONS

Educational Requirements

Associate degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience

Four (4) years of related clerical or administrative support experience

PREFERRED QUALIFICATIONS

Preferred Educational Qualifications

An undergraduate or advanced degree from an accredited institution of higher education in a related field

PROPOSED SALARY

The budgeted salary range is $49,320 to $62,400.  Offers are based on relevant experience. 

Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit- https://hr.kennesaw.edu/benefits/index.php

KNOWLEDGE, SKILLS, & ABILITIES

ABILITIES

Able to utilize standard office equipment and multi-line telephone system 

Able to handle multiple tasks or projects at one time meeting assigned deadlines

SKILLS

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills 

Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) 

Strong attention to detail and follow up skills 

Strong customer service skills and phone and e-mail etiquette