What are the responsibilities and job description for the Patent Docketing Specialist position at Kubota & Basol LLP?
Our roots are in BigLaw, but we are not BigLaw. Kubota & Basol LLP (K&B) was formed to be distinctly different — free of the rigid cost structures and financial performance-focused expectations and competition that drive many law firms to seek the top of every measurable performance statistic, at the expense of their clients. We provide highest-quality patent legal services with the agility and flexibility to sustainably meet your patent needs into the future.
Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.
About the role
- Provide US and foreign filing docket services for the Firm under general supervision, emphasizing integrity and accuracy, including docketing in Firm systems as well as client systems. IMPORTANT : a majority of your time could be spent docketing in client systems.
- Manage docket dates and deadlines, including de-docketing completed items, and generate responsive docket reports.
- Contribute to special projects by conducting research and analyzing relevant issues.
- Attain client service and satisfaction across all aspects of the position.
- Exemplify the Firm's Client Service Principles in teamwork, work product, and personal interactions consistently.
- Docket incoming US Patent Trademark Office and foreign filing mail into the database, ensuring accuracy.
- Document comprehensive notes in the database for shared knowledge and historical reference.
- Apply judgment to safeguard risk management and maintain complete and reliable docket data.
- Accurately record all forms of correspondence in the database and record-keeping system.
- Investigate and report perceived discrepancies and inconsistencies in due dates and dockets to appropriate personnel.
- Provide docketing guidance and expertise to patent practitioners and staff as a knowledgeable resource.
- Communicate docket standards, protocols, and procedures effectively within the department to ensure understanding and compliance.
- Review outgoing filings, de-docket relevant dates, and forecast and enter next actions into the database.
- Resolve and correct any discrepancies in docket dates and responses promptly.
- Review and de-docket relevant documents related to foreign filing responses; coordinate with specialists and department members as needed.
- Generate regular docket reports for department members and distribute them accordingly.
- Incorporate updates to docket reports identified by department members into the docketing database.
- Prepare customized ad hoc docket reports for department members and clients.
- Collaborate closely with department members to ensure client reports meet specific needs.
- Assist in reviewing and assessing docketing procedures, coordinating updates, and suggesting procedural changes.
- Participate in periodic docket audits and address underlying issues proactively.
- Contribute to special projects requiring docket expertise, historical knowledge, etc.
- Conduct in-depth research on docket-related issues and questions, propose measures to improve processes, and implement them as appropriate.
- Scrutinize all work product to ensure the highest accuracy, applying techniques to manage details under critical deadlines.
- Prioritize work effectively in response to deadlines and changing critical needs.
- Adhere to the Firm’s Confidentiality Policy, safeguarding confidential information, and reporting any suspected breaches immediately.
- Follow the Firm’s General Safety Practices and any specific safety practices for the department and building.
Qualifications
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