Marketing Coordinator

Position Overview: Administrative and Marketing Support

Provide administrative support to the Marketing, Human Resources, and IT teams, ensuring smooth operations across departments.

• Business & Proposal Development: Assist in business development and proposal preparation, including qualification documents, proposals, and pre-selection presentations.
• RFP/Bid Document Review: Thoroughly review RFPs and bid requests to understand client requirements and project scope.
• Content Organization: Gather, organize, and format technical content from support teams, including sections, tables, and attachments.
• Content & Branding Review: Ensure accuracy, consistency, and branding compliance in proposals.
• Scheduling Support: Coordinate with graphics, quality assurance, and production teams to meet proposal deadlines.
• Content Creation & Editing: Edit and develop materials to clearly communicate services, capabilities, and competitive advantages.
• Research & Information Gathering: Compile corporate information, project examples, resumes, and other content for proposals; add new language to the marketing content database.
• Proposal Tracking: Monitor and report on the status of all proposal submissions.
• Marketing Strategy Collaboration: Work with internal teams, clients, and partners to develop marketing strategies.
• Opportunity Identification: Identify growth opportunities through online solicitations, networking, and collaboration with local, state, and federal agencies.
• Marketing Materials Creation: Develop newsletters, presentations, and other marketing content.
• Database Management: Maintain and update the marketing database.
• Document Preparation: Prepare, format, and edit a wide range of documents.
• Brand Understanding: Familiarize yourself with the company’s products and brand.
• Digital Marketing: Learn and utilize software for digital marketing and content creation.
• Social Media & Website Updates: Manage and update social media accounts and website content.
• Certification Management: Maintain company and staff certifications, ensuring they remain active and assist with renewals as necessary.
• General Office Duties: Perform administrative tasks as needed.
• Special Projects: Support special projects and fulfill additional responsibilities as required.
• Flexible Work Hours: May be required to work evenings and weekends to meet proposal deadlines.

• Bachelor’s Degree in Marketing, Business, or a related field.
• Experience as an Administrative or Marketing Assistant.
• Strong written and verbal communication skills.
• Exceptional attention to detail.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook).
• Experience in digital marketing.
• Preferred experience in the A/E/C (Architecture, Engineering, Construction) industry.
• This role requires a proactive, organized, and adaptable professional who can manage multiple tasks while supporting various departments.