What are the responsibilities and job description for the Assistant to the President position at Kuyper College?
The Assistant to the President is responsible for providing the clerical and administrative support required to operate the President's Office efficiently. Through faithful service to accomplish Kuyper College's mission, the Assistant to the President is responsible for ensuring the smooth operation of the President’s Office.
Essential duties and responsibilities include, but are not limited to, the following:
Support and Facilitate Leadership:
Act as a primary support for the President, ensuring effective leadership and management of the College
Manage the day-to-day activities of the President’s Office, such as welcoming visitors, scheduling meetings, and managing the institutional phone system.
Manage the supplies and equipment required by the President’s Office
Communications Management:
- Assist in creating communications on behalf of the President, including memos, emails, and notes of gratitude to donors.
- Ensure clarity, professionalism, and adherence to the College’s brand and style.
Meeting Coordination:
- Prepare agendas, supporting documentation, and minutes for meetings of the Leadership Team and Board of Trustees and ensure that minutes are accurate and distributed promptly.
- Organize local and out-of-state donor meetings for the President by handling logistical aspects, including arranging meetings, flights, ground travel, and lodging.
Budget and Financial Oversight:
- Assist in creating and maintaining the President and Board of Trustees’ annual budgets and requested reporting from Microix.
- Manage invoicing and vendor payments and track expenditures.
File and Record Management:
- Maintain hard copy and digital files related to correspondence, reports, and major donor meetings within the President’s portfolio.
- Ensure records are up-to-date and easily accessible.
- Maintain and update the College Bylaws, Articles of Incorporation, and Board of Trustees Handbook as needed.
Strategic Planning Support:
- Assist the Leadership Team in developing and implementing the College’s multi-year Strategic Plan.
- Provide administrative support to ensure strategic goals and key performance indicators are met.
Event Oversight:
- Oversee the planning and execution of events hosted by the President’s Office, including external donor holiday dinners, internal all-employee meetings, Opening Convocation, Honors Convocation, Commencement Ceremony, and other events as needed.
Trusted Advisor:
- Serve as a trusted confidant to the President, providing counsel and collaboration.
- Offer insight and recommendations to aid in the decision-making process for the Leadership Team.
SupervisoryResponsibilitiess: None
Education and experience:
Education: Bachelor’s degree (B.A.) from a four-year college or university
Experience: 3-5 years related experience or an equivalent combination of education and experience. C-Level Suite experience preferred.
