Administrative Assistant to the President

Job Summary
The Assistant to the President, through faithful service to accomplish the mission of Kuyper College, is responsible for providing clerical and administrative support required for the efficient operation of the President’s Office.

Essential duties and responsibilities include, but not limited to, the following:

Support and Facilitate Leadership

• Act as a primary support for the President, ensuring effective leadership and management of the College
• Manage the day-to-day activities of the President’s Office. For example: welcome visitors, schedule meetings, and manage the institutional phone system.
• Manage the supplies and equipment required by the President’s Office

Communications Management

• Assist in creating communications on behalf of the President, including memos, emails, and notes of gratitude to donors
• Ensure clarity, professionalism, and adherence to the College’s brand and style

Meeting Coordination

• Prepare agendas, supporting documentation and minutes for meetings of the Leadership Team and Board of Trustees and ensure that minutes are accurate and distributed promptly
• Organize local and out-of-state donor meetings for the President by handling logistical aspects, including arrangement of meetings, flights, ground travel, and lodging

Budget and Financial Oversight

• Assist in creating and maintaining the President and Board of Trustees’ annual budgets and requested reporting from Microix.
• Manage invoicing, vendor payments, and track expenditures
• File and Record Management
• Maintain hard copy and digital files related to correspondence, reports, and major donor meetings within the President’s portfolio
• Ensure records are up to date and easily accessible
• Maintain and update as needed the College Bylaws, Articles of Incorporation, and Board of Trustees Handbook

Strategic Planning Support

• Assist the Leadership Team in developing and implementing the College’s multi-year Strategic Plan
• Provide administrative support to ensure strategic goals and key performance indicators are met

Event Oversight

• Oversee the planning and execution of events hosted by the President’s Office, including external donor holiday dinners, internal all-employee meetings, Opening Convocation, Honors Convocation, Commencement Ceremony, and other events as needed

Trusted Advisor

• Serve as a trusted confidant to the President, providing counsel and collaboration
• Offer insight and recommendations to aid in decision-making process for the Leadership Team

Supervisory responsibilities: No

Education and experience:

Education: Bachelor’s degree (B.A.) from a four-year college or university

Experience: three to five years related experience or, an equivalent combination of education and experience. Experience preferred at the C-Level.

Other Qualities:

• Professional
• Trustworthy
• Discreet
• Dependable
• Attention to detail
• Personable
• Able to multitask
• Adaptability
• Self-Aware

Qualifications:

An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to students, donors, vendors, guests and all employees of the organization.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of database software, internet software, spreadsheet software, and word processing software.

Other Skills and Abilities:

Experienced in communicating and interacting with individuals from different cultures, backgrounds and beliefs.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to stand and talk or hear. The employee is occasionally required to walk, sit, use hands, and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Job Type: Full-time

Pay: $47,840.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Microsoft Office: 3 years (Required)
• Microsoft Powerpoint: 3 years (Required)
• C Suite: 3 years (Required)

Ability to Commute:

• Grand Rapids, MI 49525 (Required)

Ability to Relocate:

• Grand Rapids, MI 49525: Relocate before starting work (Required)

Work Location: In person

Salary : $47,840