What are the responsibilities and job description for the Executive Medical Assistant position at KVC Health Systems?
Job Description
Job Description
Position Summary :
The Executive Assistant reports directly to the Executive Medical Director and provides consistent services and support to the Camber medical team and disciplines which the Executive Medical Director oversees. Working closely with this executive team, the Executive Assistant will be responsible for handling sensitive and confidential information, will be able to recognize and adjust priorities, and will model the organization’s mission and standards. The Executive Assistant will have a positive, outgoing, and personable demeanor and is able to relate well with diverse populations and age groups.
Education :
Bachelor’s degree from an accredited college or university
Experience :
A minimum of five years’ experience supporting executive or senior leadership roles. Experience in a healthcare environment preferred.
Qualifications :
To be successful in this role, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.
The ability to multitask, outstanding attention to detail, strong organization, and time management skills.
Excellent interpersonal, written, and verbal communication skills.
Proficient skills in Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook email.
Data collection, organization, evaluation and to briefly summarize.
Project Management
Certification / Licensure :
Valid Drivers License
Valid Auto Insurance
At least 21 years old
Job Duties / Responsibilities :
Practice conduct that displays respect for all Camber and KVC colleagues and community stakeholders regardless of age, gender identity, sexual orientation, race, religion, ethnicity, or veteran status.
Assist with coordination of meetings and schedules
Arrange travel schedule and reservations (airlines, hotels, restaurants, car rentals) for Executive Medical Director and team.
Gives attention to detail and priorities and manages multiple projects simultaneously and follows through in a timely manner.
Serve as a project manager as needed.
Coordinate and maintain conference line / video conferences and meeting space schedules on and off site.
Develop and update administrative systems as needed to maintain efficiency
Assist Executive Medical Director with sending / receiving / distribution of faxes and mail items.
Proofreads and edits outgoing correspondence.
Draft letters or other correspondence on behalf of Executive Medical Director.
Maintain various tracking invoices and spreadsheets including receipts and expense reports for Executive Medical Director
Create, modify, update, track, and distribute identified forms, job requisitions as needed.
Coordinates, prepare and track board reports, Medical Executive Committee, and Pharmacy and Therapeutics committee
Attend meetings and record / minutes when asked
Arrange and maintain purchase records.
Coordinate postage, mailing, and UPS for the office.
Complete and monitor IT work orders as requested by Medical Executive Director
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We’re an equal opportunity employer committed to diversity and inclusion. We welcome applications from individuals of all backgrounds and experiences.
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