Facilities Management Specialist I

TITLE: Facilities Management Specialist I

Location-Austin TX

Mode Of Work- Remote, on-site meetings with Advance notice

Mode Of Hire Contract

Pay Rate $ 29.00

Start Date ASAP

Work Schedule First Shift - 8 am to 5 pm

Remote, on-site meetings with Advance notice

JOB SUMMARY

Facilities Management Specialist II reports directly to the Technical Program/Project Manager III. This position is responsible for assisting the customer service and project goals of the Facilities Management Team. This role will not be responsible for creating systems but will be responsible for maintaining those systems in coordination with Department personnel. This role will be given the responsibility for small projects that typically serve one department or a small group. This role will also be responsible for the movement of the staff between and in our facilities as well as the procurement of furniture for staff needs. This role will also be tasked with supporting space planning and other assigned tasks.

PRIMARY RESPONSIBILITIES

• Triage issues that come through a computerized maintenance management system regarding facility related

work requests.

• Coordinate the purchase, placement, and relocation of furniture.

• Coordinate moves of agency personnel.

• Facilitate administrative space planning.

• As software systems are developed and put in operation, utilize these for the betterment of the Facilities

Management Department and Client. Examples of these are as follows.

• Building Information Modeling (BIM): Use to manage all building data in a consistent way via a single

location for all stages of the facility’s life cycle from planning, programming, design, construction,

maintenance, renovation, and demo/discard.

• Computerized Maintenance Management System (CMMS): Use to triage and organize facilities related

work requests and to improve customer service to tenants and customers.

• Electronic Document Management System (EDMS): Use to manage, maintain, and review digital

documents to make sure they comply with Client standards and guidelines.

• Integrated Workplace Management System (IWMS): Use to improve efficiency, effectiveness, and

integration of the following based on applicable modules procured via Client.

➢ Asset & maintenance management.

➢ Environmental sustainability.

➢ Facilities & space management.

➢ Project management.

➢ Real estate & lease management.

• Project Manage small projects and tasks like lactation rooms, signage, artwork, plants, wall-hangings, etc.

• Monitor and manage the space utilization software and provide data on space utilization.

• Help procure and manage contracts for maintenance of non-union maintained properties.

MINIMUM QUALIFICATIONS

Education and Experience:

• Bachelor’s degree in architecture or interior design with ability to become registered in its degreed field.

• One (1) year of progressive experience working in a Facilities, Architectural, or Interior Design environment.

• Experience working with private owners of Facilities preferred.

Knowledge, Skills and Abilities:

• Proficient with Revit.

• P&C February 2024 Facilities Management Specialist I

• Proficient with Microsoft Excel, Outlook, PowerPoint, Project, and Word.

• Excellent oral, written, and interpersonal communication skills.

• Ability to maintain confidentiality of sensitive information.

• Ability to manage multiple tasks and meet established deadlines.

• Ability to adjust quickly and effectively to ever changing conditions.

• Detail oriented with excellent customer service and communication skills that transfers to positive working

relationships with clients, coworkers, tenants, contractors, and vendors.

• Ability to work consistently, independently and effectively with a high level of professionalism with

coworkers,

professional services consultants, contractors, service providers, vendors, governmental agencies, and the

public.

• Inspect and monitor adherence to quality assurance and quality control plans.

• Interface with project team for relevant discussions and solutions.

• Complete program and planning requirements and provide technical and innovative insight to help ensure

each

project is completed with the proper balance of quality, cost, and schedule.

• Self-motivated with ability to be a positive and constructive contributor in a team-based environment.

• Focused on opportunities to continuously improve skills and processes.

• Motivated to undertake duties and tasks assigned.

• Knowledge of project management methods and practices.

• Proven ability to gain proficient understanding of Authority’s policies, procedures, and practices related to

budget and contracts management.

Job Type: Contract

Pay: Up to $29.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Experience:

• Property management: 2 years (Preferred)
• Revit: 1 year (Required)
• Facilities & space management.: 3 years (Required)

Location:

• Austin, TX 73301 (Required)

Work Location: In person

Salary : $29