IT Vendor Payment Coordinator (On-site from Day One)

Join Our Team

Do you want to make an impact on the world around you? The work we do at Kyra Solutions directly impacts government entities and the citizens they serve. In Transportation, our solutions are designed to save lives on the roadways and in our Regulatory practice, we are designing solutions to make government digital for your accessibility. Kyra works hard to offer long-term growth potential, competitive wages, and continuous professional development for our employees.

If you are interested in furthering your career with Kyra and help us improve the way governments serve their citizens, please send your resume, and make sure to include salary expectation, availability, and contact information. You do not want to miss this opportunity!

Title : IT Vendor Payment Coordinator (On-site from Day One) | Location : Tallahassee, FL | Duration : Long-Term

Knowledge, Skills and Abilities

• Strong analytical skills to assess invoice discrepancies, payment delays, and other financial metrics.
• Excellent professional communication skills for liaising with vendors and internal teams, ensuring clarity and timely resolutions.
• Proven documentation and reporting skills, with the ability to maintain accurate and organized records.
• Proficiency in Excel/Smartsheet, Word, and Teams for tracking invoices, creating reports, and collaborating with the team.
• Ability to work independently and manage multiple priorities with a high level of accuracy and attention to detail.
• Knowledge of payment processes, vendor management, and purchase order systems is a plus.
• Proven organizational skills.

Preferred Skills and Experience

• Previous experience in a vendor or financial management role, particularly within the IT or technical sector.
• Familiarity with Smartsheet and Teams as collaborative tools for project management and communication.

Primary Responsibilities

• Review purchase orders (POs) related to monthly or deliverable-based payments, ensuring compliance with internal processes and timely invoice submission.
• Work closely with vendors to ensure that invoices are submitted in a timely manner and that payment processes remain current.
• Verify that invoices are approved by the OITS Program Division and are in alignment with contract terms and agreements.
• Maintain accurate records of invoices and payment statuses for each purchase order, ensuring data is organized and readily accessible for reporting purposes.
• Generate regular reports on the status of invoices, outstanding payments, and vendor performance, providing insights to the department as needed.
• Communicate effectively with both internal and external stakeholders, including vendors, to resolve any payment or invoice issues.
• Collaborate with the finance team to ensure that all payments are processed according to the departmental budget and payment timelines.
• Resolves discrepancies with outside vendors and internal.

Education

• Bachelors Degree in Accounting/Finance or Business Administration Or equivalent work experience. (Required)

Why Kyra?

Founded in 1997, Kyra Solutions is a national leader of transportation technology and regulatory solutions in government. We specialize in the art and science of digital transformation in government. Our commitment to providing the highest level of service and tailored solutions has supported our consistent double-digit growth for over a decade. We are headquartered in the greater Tampa Bay area with other offices across Florida and an innovation center in Silicon Valley, CA.

Because of our dedication to our employees, we have won one of the Best Companies to Work for in Florida 2 years in a row by Florida Trend magazine. Kyra has won other numerous awards including the coveted INC magazine s one of America s Fastest Growing Companies several years in a row. Kyra s commitment to our employees, to best practices in project management and business analysis, and to solution development has led to our achievement in becoming the first Project Management Institute certified company in Florida. Our proven successful track record has resulted in several prestigious awards including the State of Florida's Diversity Business of the Year Award. We are proud to be a sponsor for the TaxWatch Productivity Awards and partner to Florida TaxWatch. for more information.

Background & References

Verifiable professional references will be required along with the resume; however, references will be checked/contacted after the interview and before the project starts. Level two background check will be done on the selected candidate for employment, criminal (State & Federal), education, and others as mandated by the client. Please make sure your resume and all other information provided are accurate. Any misrepresentation will mean permanent disqualification by the client. Equal employment opportunity employer.