What are the responsibilities and job description for the IT Procurement Specialist - IT Vendor Payment Coordinator position at ArnAmy, Inc.?
Job Details
Job Purpose: The IT Vendor Payment Coordinator will be responsible for ensuring that purchase orders (POs), particularly those paid on a monthly basis (e.g., Staff Aug) or by deliverables, are managed efficiently and accurately. This role will involve reviewing and tracking vendor invoices to ensure they are submitted timely, approved by the OITS Program Division, and processed for payment. The ideal candidate will possess strong analytical and communication skills, as well as experience with reporting and documentation. Review purchase orders (POs) related to monthly or deliverable-based payments, ensuring compliance with internal processes and timely invoice submission. Work closely with vendors to ensure that invoices are submitted in a timely manner and that payment processes remain current. Verify that invoices are approved by the OITS Program Division and are in alignment with contract terms and agreements. Maintain accurate records of invoices and payment statuses for each purchase order, ensuring data is organized and readily accessible for reporting purposes. Generate regular reports on the status of invoices, outstanding payments, and vendor performance, providing insights to the department as needed. Communicate effectively with both internal and external stakeholders, including vendors, to resolve any payment or invoice issues. Collaborate with the finance team to ensure that all payments are processed according to the departmental budget and payment timelines. Resolves discrepancies with outside vendors and internal
About the Candidate: Qualifications Education - Bachelor s Degree in Computer Science, Management Information Systems (MIS) or other technology related field. 1. Strong analytical skills to assess invoice discrepancies, payment delays, and other financial metrics. 2. Excellent professional communication skills for liaising with vendors and internal teams, ensuring clarity and timely resolutions. 3. Proven documentation and reporting skills, with the ability to maintain accurate and organized records. 4. Proficiency in Excel/Smartsheet, Word, and Teams for tracking invoices, creating reports, and collaborating with the team. 5. Ability to work independently and manage multiple priorities with a high level of accuracy and attention to detail. 6. Knowledge of payment processes, vendor management, and purchase order systems is a plus. 7. Proven organizational skills
Preferred Experience Previous experience in a vendor or financial management role, particularly within the IT or technical sector. Familiarity with Smartsheet and Teams as collaborative tools for project management and communication. |
About ArnAmy, Inc.: ArnAmy, Inc. is a leading information technology consulting and software development firm in Tallahassee, FL since 2007. ArnAmy has been providing high quality services to clients and prides itself in implementing dependable solutions to ensure client's success. ArnAmy is formed and led by principle centered leaders with Subject Matter Expertise in all disciplines of Information Technology. Company has proven record of 100% successful projects and 100% satisfied clients, and employees. We are inviting bright professionals with integrity and have passion to achieve higher goals to join our award winning (Tallahassee s BEST in IT Solutions 2017 &2016) excellent and talented team. ArnAmy, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability or marital status. Women and Minorities are encouraged to apply. PLEASE SEND RESUMES AND SALARY EXPECTATIONS TO THANK YOU! |
