Project Manager ( Non -IT) - CAPA - Pharmacovigilance, OEC, Finance, and Procurement perspective

Project Manager I – (Non –IT)

3 months Contract (Possibility to Extend)

North Chicago, IL

Job Responsibilities:

1. Project Compliance Review

 Run monthly report to identify projects which were completed during previous month

 Review project details and documentation to ensure they were done in a compliant manner from a

Pharmacovigilance, OEC, Finance, and Procurement perspective

 Follow-up with Researchers and Suppliers as necessary to collect or correct any missing details

 Record results in spreadsheet

 Review results with Manager to help identify:

i. Additional steps which need to take place

ii. If CAPA is required

iii. If issues are systemic/repetitive

iv. How to address systemic issues – assist in identifying risk reduction plans.

2. Conduct and Maintain Supplier Compliance

 Conduct supplier evaluations for Suppliers supporting US and International Market Research – in conjunction with

the US MABI team

 Conduct supplier evaluation renewals as required

 Record supplier evaluation details in Insight Farm, our Market Research Project

 Management and Compliance system and document repository

 Send PV Vendor Qualification Assessment request to PV for newly onboarded suppliers

 Ensure VQA is completed and record in Insight Farm.

3. Onboard new Suppliers as requested

 Receive new supplier requests

 Request approval from Procurement to add supplier, with Manager’s assistance

 Coordinate supplier filling out and return all required documents

 Submit request via DSP

 Watch DSP request, respond to questions, provide additional details as needed

 Submit adhoc DSP requests as necessary (e.g., when suppliers change names/are purchased, suppliers change

address or banking information, extend business groups, etc.)

 Enter Supplier and Supplier Contacts into Insight Farm once supplier evaluation and DSP (if needed) are

complete.

4. PO/POCN Support (SRM/SAP)

 Review PO/POCN Requests which come into the GlobalBITeam shared email box

 Ensure documents are completed thoroughly and accurately

Request updates as necessary from Researchers until materials are ready to move forward in the process

 Once materials are ready, send to appropriate PO Support contact

 Maintain Cost Center and Internal Order Number lists by reaching out to PO Support contacts on quarterly basis

to request updates

 Maintain PO Support contact list in Insight Farm

 Run PO/POCN tracker report 3 times a week (M/W/F) and put in Teams for other folks if needed.

 Watch PO/POCN’s to ensure they are approved on a timely basis – reach out to approvers as necessary to keep

things moving along

 If have to go outside of normal PO Support folks, identify who to reach out to and document in Insight Farm

system for future requests.

5. Watch GlobalBITeam shared team mailbox and:

 Identify and apply correct category for incoming mail (e.g., PO/POCN request, Manager needs to respond, Global

Material Review, Invoice Approval for Payment requests, etc.)

 Process PO/POCN requests as identified above

 Send invoice approval email to Researcher to see if invoices can be paid, pass along results to PO Support so

they can mark appropriate in SRM/SAP

 Let Manager know there is item in box for them to address

 Escalate issues as appropriate to Manager

 Manage adjoc requests which come into the box.

Interview Process:

Manager is looking for a candidate with:

 2-3 years of project management experience in a pharmaceutical or market research industry.

 SAP knowledge and experience is strongly desired

 SNAPP knowledge and experience is desired

Job Type: Contract

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person