What are the responsibilities and job description for the Administrative Coordinator position at L'ARCHE Heartland?
Title: Administrative Coordinator
Reports to: Executive Director
Direct Reports: N/A
Key Responsibilities:
- Provide administrative support to the medical, financial, and day-to-day operations of the community to include invoice processing, preparing deposits, writing reports, booking appointments, tracking meds, and paying invoices in a timely manner
- Occasionally utilize QuickBooks for revenue and expense tracking as well as budget management
- Maintain financial records, assist in annual audit activities, input and submit payroll and provide reports to leadership on a regular basis.
- Monitor group home accounts, office petty cash, day service accounts, and day service petty cash reconciling monthly
- Submit and verify payment of I/DD Home and Community Based Supports Medicaid Waiver billing through Managed Care Organizations
- Maintain program records, assist in maintaining donor database and community website.
- Provide administrative support to the leadership team by maintaining the community calendar, managing mail daily, assisting in preparation of correspondence and answering the office phone.
- Monitor and schedule vehicle maintenance as well as maintaining pertinent records.
- Support staff with appointments and meetings.
- Maintain Core Member accounts and Core Member file maintance.
- Support Day Service Program by completing monthly programmatice paperwork.
- Support Human Resource activities, including but not limited to maintaining employee files, assisting employees with benefits, and maintaining enrollment records.
- Other duties as assigned.
- Note taking.
Required Skills/Abilities:
- Strong interpersonal skills
- Strong communication and organizational skills
- Attention to detail and the ability to multitask.
- Ability to problem solve
- Computer literacy
Experience and Education:
- Some college preferred; high school diploma or GED required
- 1-2 years accounting experience.
- Experience with ADP or payroll systems a plus
- Experience with individuals with developmental disabilities desired.
- Experience w social media, Microsoft office, ADP, and Givebutter preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds at times.
Salary : $20