Document Control Specialist

About L&F Project Management

Specializing in project, program, and portfolio management, L&F serves large government agencies and Fortune 500 clients. Our unique selling proposition is our focus on strategic initiatives and business transformation, which we achieve through our comprehensive project management services.

L&F's core values of change leadership, communication, and accountability are reflected in the way we serve our clients. We are committed to delivering excellent project management services, and our success is evident in our growing client base and reputation.

As a Minority, Women-Owned Small Business, L&F Project Management is committed to promoting diversity and inclusivity in the workplace. L&F Project Management's mission is to advance the participation of minority women, close the wage gap for black women, and break the cycle of poverty through enhanced employment opportunities in the growing industry of project management.

As we continue to grow, we will need highly skilled professionals to join our team to support our various clients (LAWA, City of LA, LACCD, DMH, LACMTA, and more). Please share your profile and resume with us as we actively pursue talent from this community talent pool when new opportunities become available.

The Role - Start Nov 11th

The Document Control Specialist provides essential support across teams to ensure smooth and efficient business functions. This role will play a key part in driving the success of our clients’ initiatives and ensuring alignment with their project business goals. Areas of focus include managing task orders, researching scope of work details, mitigating potential project risks, organizing documents, and communicating with project leads.

Responsibilities

·       Organize, classify, and maintain all project documentation, including task orders, contracts, reports, and correspondence

·       Perform meticulous document cross-comparisons to identify discrepancies and ensure accuracy

·       Conduct thorough research to identify discrepancies between task orders and scopes of work ensuring all

findings are well-documented and actionable

·       Investigate discrepancies in documentation and engage with relevant parties to gather essential information to

form a resolution

·       Identify opportunities for improving document management processes and implement efficient solutions

·       Generate reports and maintain logs for document workflows

·       Perform additional standard and non-routine responsibilities associated with role as may be appropriate

Minimum Qualifications

·       High School diploma or equivalent

·       Minimum 3-5 years of relevant work experience

·       Proficient in document management software, especially MS Teams, SharePoint and other MS Office Suite

programs  

·       Strong verbal and written communication skills

·       A strong passion for reading, document review and cross-comparison

·       Thrive in ambiguous situations, comfortably navigating uncertainty while remaining focused on achieving

objectives

·       Proactive self-starter with strong multitasking and organization abilities

·       Work independently to complete tasks from start to finish with minimal input

·       Accountable and reliable in managing and completing tasks and projects

·       Open to work beyond regular hours or various shifts as needed

Preferred Qualifications

·       Bachelor’s degree in related field

·       Prior project document control and retention experience

·       PMI Certified Associate in Project Management (CAPM) or Project Management Professional Certification (PMP)

Hourly Rate: Starting

Status: Part time Contractor / Tuesday - Thursday

Location: Onsite - Greater Los Angeles Area   

Sponsorships are not available at this time.

Note: This job description is intended to provide an overview of the responsibilities and duties of the Document Control Specialist position. It is not all-inclusive and additional tasks may be assigned as needed.