Receptionist / HR Assistant

L.I.F.E. Inc is dedicated to empowering individuals with intellectual and developmental disabilities through personalized care and support. We offer a wide range of services, including medical assistance, life skills training, and community integration programs, all aimed at promoting independence and improving the quality of life for those we serve. Our goal is to create an inclusive environment where every individual can thrive and reach their full potential.

Available Schedule: Monday - Friday 9am - 5:30pm / Onsite

Location: 2822 Hollins Ferry Road, Baltimore MD 21230

Pay Rate: $17.00 / hour

Under the supervision of the Human Resources Director the Receptionist/ HR Assistant is responsible for greeting, assisting and directing clients and visitors, answering incoming phone calls and routing them appropriately. The individual must be able to carry out job functions accurately and efficiently with multiple interruptions and distractions, handle a wide variety of activities often changing from one task to another and maintain confidentiality of matters and use discretion. The Receptionist/ HR Assistant will also provide administrative support to the HR department and other departments as needed.

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Record all visitors and clients coming into the building
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Assist in the planning and preparation of meetings and maintain conference room schedule.
• Assist with new hire documentation as needed
• Assist Human Resources with administrative tasks, assigning and scheduling training.
• Assists with HR projects
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Performs administrative and clerical support task to management and other staff as requested.
• Performs basic filing and recordkeeping for employee training.
• Maintain employee confidence and protect operations by keeping information confidential.
• Performs other duties as assigned or required in the HR department

• Excellent communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of general office administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

• High school diploma or equivalent required.
• One to two years related experience and/or training; or equivalent combination of education and experience.

• None.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, not exhaustive.
• While performing the duties of this job, the employee is regularly required to communicate clearly and accurately.
• The employee must be capable of using computers, scanners, copiers, telephones and other office equipment.
• Ability to concentrate, process information, and manage multiple tasks are core competencies.
• This is largely a sedentary role; however, reaching, bending, moving things, and stooping, such as to collate or file documents, are required regularly.
• This position requires the ability to occasionally lift office products and supplies, up to 15 pounds.

• Work will be conducted in an office setting.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.