Contracts Administrator

Join our team at LL Pelling as a Contracts Administrator, a full-time role based in our North Liberty office. Embrace our relaxed dress code, where jeans and tennis shoes are the standard attire, reflecting our casual yet productive environment. This role starts at $22.50 an hour.

As part of a dynamic team consisting of two Contracts Administrators, you'll collaborate closely to support project managers and estimators.

RESPONSIBILITIES

• Support project managers.
• Manage contract paperwork and ensure accuracy and completion.
• Import and verify job estimates in the ERP system, checking for accuracy and application of revenues and costs.
• Maintain material cost pricing and track costs to jobs and asphalt plants.
• Process payments and invoices for asphalt and oil sales to cash and commercial customers.
• Record and reconcile asphalt plant purchases.
• Manage retainage, process subcontractor payments, and submit retainage as required.
• Submit partial pay applications.
• Handle administrative tasks such as insurance certificates and lien waivers.
• Organize and maintain accurate records using Viewpoint software.
• Reconcile financial data monthly and annually.
• Assist with job closures and final payments.
• Cover receptionist duties and answer incoming calls.
• Respond to internal and external information requests promptly.
• Cross-train in other departments as needed.
• Other duties as assigned.

SCHEDULE

• Monday to Friday work schedule from 8:00am to 5:00pm. No remote or hybrid schedule.

EMPLOYMENT REQUIREMENTS

• Be 18 years of age or older.
• Pass pre-employment drug test.
• Valid driver’s license with insurable driving record.

REQUIRED QUALIFICATIONS and COMPETENCIES

• Consistent, dependable attendance and the ability to be physically present each workday.
• Regular, punctual, and predictable attendance.
• Proficiency in Microsoft Office.
• Strong mathematical and analytical skills.
• Excellent organizational, communication, and follow-up skills.
• Demonstrated ability to manage multiple competing priorities effectively.
• Skill in collaborating with external customers and subcontractors.
• Exceptional attention to detail.
• Ability to meet deadlines in a fast-paced environment.
• Consistent delivery of timely, accurate, and reliable work.

BENEFITS
Like our people, our benefits are some of the best in the area.

• Paid vacation after 90 days (10 days) that increases with tenure
• Health/Dental/Vision insurance
• Paid holidays
• Flexible spending and dependent care Accounts (FSA)
• Free term life insurance for employees, their spouses, and dependents
• Voluntary term life insurance
• Short term disability insurance
• Voluntary long term disability insurance
• Voluntary accident & critical illness insurance
• 401k Match (up to 5% of salary)
• Wellness program
• Safety incentive program

Pre-employment drug screening employer
Random drug testing employer
Minorities, women, and vets encouraged to apply.
LL Pelling participates in E-Verify post-employment.