Finance Coordinator

Finance Coordinator  

Remote/Hybrid, but must be near Ontario, CA

Full-time hourly with benefits 

$25-32 per hour

Opening: September 2024

Who We Are 

L. Norwood & Associates is a Black woman-led boutique consulting firm that specializes in progressive political, campaign, and nonprofit consulting. Our team is committed to engaging and advocating for Black, Indigenous, Latino, AAPINHI, and other communities in important political races, policies, and issues that impact their lives. We believe that culturally responsive communications and programs are vital for educating and empowering communities about the importance of their political participation and voting. We thrive on the challenge of innovating traditional campaigns to expand the range of possibilities. 

If you want to maintain the status quo, we are not the right fit for you. In our ever-changing environment, we prioritize thinking outside the box, innovation, diversity, and candidates with a broad cultural spectrum and proficiency. We are dedicated to fostering a work environment of inclusion and belonging where everyone feels respected and appreciated for their unique perspectives and contributions.

About the Position

The Finance Assistant will provide essential support in managing financial records, processing transactions, and preparing reports. This role requires strong organizational skills, attention to detail, and the ability to work independently. The ideal candidate will have experience in finance or accounting and be comfortable handling multiple tasks in a fast-paced environment. Time will be split between L. Norwood & Associates and a smaller non-profit associated with the organization.

Key Responsibilities

• AP & AR Transaction Processing: Assist in processing and recording financial transactions, including accounts payable and receivable.
• Data Entry: Accurately input financial data into accounting software and maintain up-to-date financial records.
• Financial Reporting: Prepare and assist in the preparation of taxes, audits, financial reports, statements, and summaries. Uploading, and assisting with financial documentation for business initiatives. 
• Reconciliation: Perform bank and account reconciliations to ensure accuracy and resolve discrepancies.
• Invoice Management: Manage and track invoices, including processing payments and ensuring timely settlements.
• Collections: Monitoring accounts for non-payments and delayed payments.
• Procurement & Expense Tracking: Monitor and record expenses, ensuring compliance with company policies.
• Administrative Support: Provide general administrative support to the finance team, including scheduling meetings and organizing financial documents. Must also be comfortable with creating and maintaining new accounts in Bill.com. 
• Compliance: Ensure compliance with financial regulations and internal policies.

Grant Reporting and Reconciliation

• Compile and maintain detailed reports for grant givers, ensuring compliance with all reporting requirements and deadlines.
• Reconcile grant accounts, verifying consistency between recorded transactions and grant approvals.
• Collaborate with program managers to gather necessary data and supporting documentation for accurate reporting.
• Monitor grant funds, track expend

Skills & Experience

• Proven commitment to equity-based political initiatives and a passion for racial justice.
• Demonstrable cultural competency, and a desire to support and uplift BIPOC youth.
• Proven experience as a Finance Assistant, Accounting Clerk, or similar role. Familiarity with accounting software (e.g., QuickBooks online, Bill.com) is a must.
• Education: A minimum of an Associates degree in Finance, Accounting, Business Administration, or a related field is required.
• Skills: Strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Proficiency in Microsoft Office Suite (Excel, Word, etc.) and Google Workspace (Docs, Sheets, Slides, etc.) is essential.
• Communication: Excellent written and verbal communication skills.
• Independence: Ability to work independently with minimal supervision and take initiative. An ability to keep financial information and sensitive information confidential and secure.
• An ability to work in the office, and attend in-person events occasionally.

The Details 

The Finance Assistant/Bookkeeper role is remote-first, but is California based. Candidates must be able to attend occasional in-person meetings and events in Ontario, California.  The compensation range is from $25-$32 an hour (depending on experience), working a minimum of 32 hours per week. Employees will work in the Pacific time zone. 

• A $50 p/ month cell phone benefit,
• A $40 p/ month internet benefit,
• A $125 p/ month home office benefit,
• Employer-paid medical, dental, and vision coverage,  
• Employer paid-Life insurance benefit of $25,000, 
• Voluntary Long-term and Short-Term Disability, 
• And investment options through a 401k with up to 6% company matching after one year of service.
• A company provided equipment: MacBook, printer, and accessories as needed

Aligned with our core values and commitment to supporting healthy lifestyles for all, all team members also receive a wellness stipend of up to $45 per month that can be applied to acupuncture, a gym membership, therapeutic massage, or another wellness-related activity. In addition, all employees qualify for generous vacation and sick time and some paid federal holidays, including a floating birthday holiday.

If you are interested, please email your cover letter, resume, and two professional references. Please no phone calls. 

L. Norwood & Associates is an equal-opportunity employer. We strive to create a supportive and inclusive workplace where contributions are valued and celebrated, and our employees thrive by being themselves and are inspired to do the best work of their lives.

We seek applicants of all backgrounds and identities across race, color, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, hair texture, or disability.

Applicants will not be discriminated against based on these or other protected categories or social identities. L. Norwood & Associates will consider employment for qualified applicants with arrest and conviction records in accordance with applicable laws. Justice-impacted applicants are strongly encouraged to apply.

L. Norwood & Associates is committed to the full inclusion of all applicants. If reasonable accommodation is needed to participate in the job application or interview process, please let our recruiting team know or email hr@lanaenorwood.com.