What are the responsibilities and job description for the HR/ Onboarding Assistant (3 month contract) position at L TROOPERS / ALLIANCE HEALTH?
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Job Description
This is Seasonal position with a 3 month contract, located in Wynwood Miami
The HR/ Onboarding Assistant has a passion for creating a positive and fun experience for new hires. They will report to the HR Manager and work closely with the HR Generalist to fully onboard candidates- from offer of employment throughout the employee life cycle.
Responsibilities
- Ensures a seamless candidate experience from start to finish.
- Acts as a brand ambassador by exuding the cultural values and beliefs.
- Craft and send emails with information about the company and position, including work schedules, dress code and parking options
- Opens job postings in ATS and posts to applicable websites, including targeted school job boards, as needed
- Greeting candidates and/or guests, conducting building tours, ensuring interviews begin and end on time, and guiding candidates between meetings.
- Generates offer letters in the system, in coordination with compensation.
- Prepare onboarding kits (e.g. stationary, T-shirts and mugs)
- Prepares accurate and on-brand interview packets, name tags, agendas and related material
- Reviews and manages new hire offer documents
- Welcome new employees’ upon their arrival and give them an office tour
- Introduce team members
- Gather and process paperwork, like contracts and non-disclosure agreements
- Inform employees on their first tasks (e.g. which programs to download and how to activate their accounts)
- Ensure new hires have technical assistance to properly set up their hardware and software
- Distribute manuals, passwords and guidelines, as needed
- Address new hires’ queries regarding their contracts and payroll
Requirements
- Proven work experience as an HR Onboarding Specialist or in relevant HR role
- Hands-on experience with Human Resources Information Systems (HRIS)
- Solid communication skills (verbal and written)
- Team spirit
- An ability to handle sensitive and confidential information
- Skilled in the use of MS Word, MS Excel, MS PowerPoint and MS Outlook.
- Skilled in quickly learning new systems and processes.
- Skilled in written and oral communication.
- Experience managing priorities while being adaptable and flexible.
- Good sense of humor