English Spanish Admin assistant

Who We Are:

L4 Property Services, located in Maryland , is a woman owned property services organization. We provide demolition, disaster restoration, and commercial and post-construction cleaning services to government, commercial and residential clients throughout the DC metro area. Our focus is 100% customer satisfaction the first time, every time. Outstanding service is what we are built on.

Why Work for L4 Property Services:

• Competitive Pay
• Excellent Benefits
• Paid Training
• Positive and Safe Work Environment
• Opportunities for Growth and Career Development

Responsibilities:

• Review and analyze employees' schedules for accuracy and compliance with established guidelines.
• Ensure timely and precise filing of reports, collaborating closely with team members to meet deadlines.
• Manage Accounts Payable, Accounts Receivable
• Collaborate with the VP of Finance to oversee accurate and timely management of Accounts Receivable, including processing client checks, preparing deposit slips, and maintaining records in QuickBooks.
• Support the VP of Finance in handling Accounts Payable, performing bill record entries, and maintaining an accurate system of recordkeeping.
• Handle billing tasks, create project-specific invoices, prepare supporting documents, and submit billing documents to clients on time.
• Conduct QuickBooks data entry for vendor bill records with precision.
• Work with the insurance broker to produce project-specific certificates of insurance for
• Manage customer inquiries, routing them to the appropriate team members and ensuring timely and accurate resolution.
• Greet and assist office visitors with a friendly and customer-focused approach.
• Maintain adequate supplies of employee and company forms and monitor office supply levels, placing orders when necessary.
• Demonstrate a high attention to detail and accuracy in all job tasks.
• Collaborate effectively with peers, supervisors, and customers in a positive and professional manner.
• Play a crucial role in maintaining an organized and efficient record-keeping system.

Requirements:

• Minimum High School Diploma
• Preferred experience in an office environment.
• Bilingual in English/Spanish for both verbal and written communication.
• Strong problem-solving abilities and clear verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, OneDrive).
• Customer-focused approach and ability to work well in a team.
• Neat and clean appearance to represent the company professionally.
• Must pass a criminal background check and drug screen.

Job Details:

• Job Type: Full-time
• In Office

Benefits:

Schedule:

• 8-hour shift

Experience:

• Office Administration: 1 year (Preferred but not necessary)

Language: English and Spanish