Accounting Specialist

Overview

This is a specialized accounting position in the Health and Finance Departments that is responsible for approving deposits, accounts payable, accounts receivable, patient billing, preparing reports, and performing reconciliations for the Health and Finance Departments. Employee in this class works under moderate supervision of a Financial Manager in the Health Department and uses independent judgment in carrying out assigned duties within established guidelines and polices. This is a part-time, limited-term, position that will work primarily remote with some in-office requirements, such as first day orientation and equipment setup, and other occasional business needs such as all-staff meetings.

Essential Job Functions

Demonstrates self-leadership, seeks out opportunities for personal growth and development, accepts feedback and demonstrates ability to learn and apply.

Demonstrates flexibility, acceptance of change and emotional intelligence.

Takes initiative, uses professional judgement and demonstrates the ability to think critically and strategically.

Participates as a contributing member of the team and brings authentic self to discussions regarding all aspects of the work.

Demonstrates ability to build and maintain effective relationships.

Contributes positively to an inclusive workplace.

Reviews and approves daily revenue transactions for the Health Department including ensuring internal controls are in place and followed accurately.

Compiles invoices, verifies payment authorization, and assigns general ledger account codes.

Review and codes monthly procurement card purchases.

Processes travel reimbursements to employees. Understands policies, ensures policies are being followed, and communicates with employee or supervisors, as needed.

Prepares invoices to external parties for services incurred and amounts owed to the County.

Submits third part insurance claims (commercial, Medicaid, Medicare, etc.), including determining and correcting claim denials, and reconciling insurance payments for various services provided.

Audits, maintains and reconciles accounts payable and accounts receivable submitted from all County Departments.

Prepares reporting/recording systems for various Health programs to ensure timely, accurate, and complete reporting. Assists in monitoring compliance with procedures required by regulatory agencies.

Develops complex reports and queries including importing and exporting data from various ad hoc information systems that range from financial, data, and programmatic.

Assists Financial Manager with various fiscal tasks within the Health Department which include complex reconciliations, accounts payables, accounts receivables, and verification of internal controls as secondary approval of cash related transactions within the department.

Assists Financial Manager in other fiscal related tasks and projects within the Health and Finance Departments as needed including time tracking, cost allocation functions, reconciliations, annual budget, and County-wide fiscal policy adherence.

Assists with non-supervisory responsibilities of Financial Manager as needed.

Assists Health Department users of fiscal and program data in identifying issues, improving processes, and documenting change relative to the department's automated information systems.

Maintains confidentiality for all work-related information.

Stays current in job knowledge and attends trainings and staff meetings as required.

In this public service position, employee is required to be courteous, cooperative, and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials.
Physical demands: Large percentage of time is spent in office sitting at desk, reading, writing, talking, hearing, using computer terminal, judgment and near vision. Sits, stands and bends intermittently throughout the day. A lesser amount of time is spent moving about the County Office Building and traveling to other sites for meetings.

RELATED JOB FUNCTIONS
May be required to work nights, weekends, or during community emergencies and/or disasters, when work may vary from normal job responsibilities.

This job description is not intended to encompass every job duty or responsibility but is only illustrative. This position is required to perform other duties as may be assigned or required.

Knowledge, Skills and Abilities

• Strong analytical ability to solve technical problems.
• Ability to effectively communicate and interface with peers and consultants
• Ability to maintain effective working relationships with County officials, various State and County contacts, county staff members and representatives from outside agencies.
• Ability to understand State and Federal requirements as they apply to County government.

Training, Experience and Other Requirements

• Associate Degree in Accounting, Finance, Business or related.
• Experience in financial record-keeping including accounts payable, accounts receivable, cash receipting, third-party billing and account reconciliation.
• Excellent organizational and analytical skills.
• Meticulous attention to detail.
• Proven proficiency and expertise in using Excel spreadsheets, MS Word and MS Outlook.
• May consider other combination of experience and training that provides the necessary knowledge, skills and abilities to perform the job duties.

Employees in this class are offered a comprehensive benefit package including:
~Health Insurance
~Dental Insurance
~Life Insurance
~Wisconsin Retirement System
~Vacation
~Sick Leave
~Holidays
~Deferred Compensation
~Section 125 - Flexible Spending Account
For a more detailed overview of each of these benefits