Administrative Associate - Clerk of Courts

Are you passionate about serving your community and eager to grow in a supportive environment?

Join La Crosse County and take the next step in your career.

 

Embrace a full-time position with a work schedule that allows for work-life balance. We are committed to creating a supportive and inclusive work environment and offer the opportunity to become part of an organization that values all team members and respects diversity.

This role handles various clerical relating to court matters such as record keeping, computer data input, telephone, and working with the public. Employees work in one or more of the following areas: Traffic Court/Civil Forfeiture, Criminal Court, Small Claims, Civil Court, Juvenile Court.  Employees are selected and supervised by the Clerk of Courts, and work under moderate supervision once having gained experience on the job.

Wage Range: $19.37 - $23.83

We offer:

• A supportive, collaborative, inclusive, and diverse workforce.
• Ample opportunities for career learning, development, and growth.
• A culture of respect, teamwork, honesty, and integrity.
• The chance to serve your community in a purposeful and meaningful way.
• Flexibility with generous paid time-off benefits.

 

In addition, we provide excellent benefits, including:

• The Wisconsin Retirement System
• Great health insurance
• Comprehensive dental coverage
• Life insurance with disability options

Demonstrates self-leadership, seeks out opportunities for personal growth and development, accepts feedback and demonstrates ability to learn and apply.

Shares ideas and demonstrates respect, humility, honesty, and open-minded thinking.

Demonstrates flexibility, acceptance of change and emotional intelligence.

Takes initiative and demonstrates the ability to think critically and strategically.

Participates as a contributing member of the team and brings authentic self to discussions regarding all aspects of the work.

Demonstrates ability to build and maintain effective relationships.

Dockets information on computerized system that involves recording all legal documents and court minutes.

Prepares judgments or other legal documents.

Accurately inputs/accesses/retrieves information on a computerized system.

Handles incoming and outgoing correspondence.

Works with attorneys and the public regarding inquiries.

Files information, makes photocopies, opens new files, closes out files, answers phone.

Conducts record searches for information, as requested.

Keeps confidentiality of work-related matters.

Follows instructions from office personnel and works cooperatively with other office personnel in completing all duties of the Office of the Clerk of Courts.

Prepares documents for scanning by removing staples, assembling pages; then scans documents and destroys them.

In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients.  Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials.

Additional Essential Job Functions for Civil Forfeiture/Traffic Citations

• Keeps confidential records/files.

• Works closely with Motor Vehicle Department, Municipalities, State Patrol, County and City Officers, DA, Judges, Justice Sanctions and related agencies.

• Attends Traffic Court to Assist Deputy Clerk; attends OWI Court.

• Prepares judgments for criminal and traffic cases by entering data into the CCAP system.

Additional Essential Job Functions for Criminal Court

• Prepares judgments in criminal matters.

• Calendars court dates if secretary has not done so; informs judges and secretary.

• Expunges court records as ordered by the Court.

• Keeps confidential records/files of John Doe proceedings, search warrants and arrest warrants.

• Works closely with Criminal Information Bureau, CCAP, WI Sentencing Commission, Judges, DA, Law Enforcement agencies, Dept. of Corrections (Probation and Parole), WI State Prison and other agencies.

Additional Essential Job Functions for Small Claims

• Prepares Notice of Entry of Judgments regarding money and evictions.

• Enters information for small claims matters to calendar.

• Attends small claims court.

Additional Essential Job Functions for Civil Court

• Processes Notice of Appeals; prepares list of documents and distributes; assembles the records and forwards to Court of Appeals per statutes.

• Signs Garnishee Summons and Complaints and related documents; maintains garnishment records according to statutes.

• Prepares Vital Statistics form for Name Changes.

• Provides back-up coverage for counter and telephone; answer telephone; take payments, new filings, and answer questions.

•Good working knowledge of up-to-date office methods and procedures and of business English and spelling.
•Ability to operate general office equipment such as computer, word processor copying machines, calculators, etc.
•Ability to make simple computations either manually or by machine.
•Ability to perform clerical operations; understand and carry out oral and written instructions of specific nature.
•Ability to read, write, add and subtract; deal the public and to establish good working relationships with associated agencies, County officials and other employees.
•Ability to work with confidential records and keep confidentiality.
•Ability to use independent judgment in carrying out assigned tasks.
•Ability to input, access and retrieve data on a computerized system and keep a variety of records.
•Ability to type 50 words per minute net with accuracy.
•Ability to enter data at 120 keystrokes per minute, with 90% accuracy.

•Graduation from an accredited high school or GED with training in business courses such as typing, record keeping and office practices.
•Preference for advanced training and/or Associate Degree in clerical, legal secretary or computer functions.
•Minimum of two years general office experience.
•Legal secretarial experience and experience entering data into the CCAP database preferred.
•May consider other relevant combination of training and experience.

Salary : $19