Chief Deputy Treasurer/Public Trustee

Assists the Treasurer in leading and managing all aspects and responsibilities in the office including county-wide property tax collections, recording and settlement of all revenue and expense accounts, disbursement of funds to tax authorities and investors, apportionment and separation of funds, tax lien sales, processing release of deeds of trust, foreclosure procedures, foreclosure sales and investments.  Is directly involved in all personnel management and systems analysis within office.  Responsibilities also include administering leadership, coaching, team building, investment management, financial auditing, county policy, planning, and budgeting.  Acts as Treasurer and Public Trustee in the Treasurer and Public Trustee’s absence.  

Essential functions may include any of the following tasks, knowledge, skills and other characteristics.  The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible.

• Carries out supervisory responsibility in accordance with County policies, procedures and applicable laws including training in job skills; planning, assigning and directing work; appraising performance; addressing complaints and resolving problems.
• Assists in the development of long-term goals, policies and procedures to enhance the operation of the office.  
• Interacts with staff from other departments, elected officials, and the general responding to inquiries, provide advice, exchange information, receive complaints, resolve problems, and efficiently accomplish goals and objectives.
• In compliance with statutory requirements, assist in the preparation of reports for external publication monthly, quarterly and semi-annually.
• Support updates to website content to ensure information is relevant and timely.

• Responsible for the accuracy of all accounting performed in the Treasurer's Office, including but not limited to, journal entries, receipting of e-checks, credit cards, department cash processing, as well as disbursements to county departments, taxing authorities and investors.
• Responsible for maintaining the Cash Handling Policies and Procedures Manual. Ensures appropriate separation of duties, and cash security.
• Assist in ensuring proper segregation of duties and adherence to fraud management controls
• Using multiple software programs, ensures reconciliations and analyses (daily, weekly, monthly) are done using County technology systems and platforms, allowing for immediate review by the Treasurer's Office and Finance. 
• Manages Tax Lien Sale
• Execute 1099 INT process ensuring accuracy of information, timely printing/mailing and e-filing with IRS
• Act as the primary internal reviewer to ensure compliance with accounting best practices, internal policies and internal procedures to minimize findings during external audit review.

• Serves as back up for other positions in the department.  
• Performs other related duties as assigned.
• Regular and predictable attendance is required.

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.  A typical way to obtain the knowledge, skills and abilities for this position would be:
 
Education and Experience:

• Bachelor's degree in accounting or related field and at least two (2) years of accounting experience.  Must demonstrate knowledge of journal entries, bank reconciliations and ledger maintenance.    

KNOWLEDGE, SKILLS, AND ABILITIES:

• Integrity/Honesty – Contributes to maintaining the integrity of the organization, displays high standards of ethical conduct, understands the impact of violating these standards on an organization, self and others and is trustworthy. 
• Customer Focused: Is dedicated to meeting the expectations and requirements of internal and external customers.  Able to discern when a customer complaint is indicative of a systemic or process problem and works to solve this issue.
• Strong problem-solving skills
• Teamwork – Encourages and facilitates cooperation, pride, trust, and group identity, fosters commitment and team spirit, and works with others to achieve goals. 
• Conflict Management – Manages and resolves conflicts, grievances, confrontations, or disagreements in a constructive manner to minimize negative personnel impact.
• Problem Solving: Uses logic and methods to solve complex difficult problems with effective solutions. Is able to integrate diverse systems or processes.
• Process Management: Understands how to separate and combine tasks into efficient workflow. Sees opportunity for integration.
• Interpersonal Skills – Shows understanding, develops and maintains relationships, may deal with customers, staff or community partners who are difficult, hostile, and/or distressed.
• Conscientiousness – Displays a high level of effort and commitment towards performing work and demonstrates responsible behavior. 
• Experience with MS Office: Excel, WORD, PowerPoint, Adobe

Non-Discrimination and Affirmative Action Statement

La Plata County prohibits discrimination against or harassment of any person employed or seeking employment with La Plata County on the basis of race, color, religion, sex (including pregnancy), age, national origin, disability, veteran status, political affiliation, sexual orientation, gender identity, marital status or genetic information.

La Plata County is an affirmative action/equal opportunity employer.  La Plata County takes affirmative action to assure equal employment opportunity for protected classes, persons with disabilities and for covered veterans.  Covered veterans include: special disabled veterans, recently separated veterans, Vietnam era veterans, or any other veterans who served on active duty during a war or in a campaign or expedition for which a campaign badge was authorized.

Inquiries regarding La Plata County's equal employment opportunity policies may be directed to:

Director of Human Resources

1101 E 2nd Avenue

Durango, CO 81301

Tel:  (970)382-6361

Fax:  (970)375-7985

Email: HR@co.laplata.co.us